Plant Maintenance

The Plant Maintenance feature in PrismERP helps businesses efficiently manage all machine and equipment maintenance tasks from a single platform. It enables users to create, schedule, and track maintenance requests, assign jobs to in-house teams, vendors, or third-party service providers, and monitor progress in real time. The system supports recording inspections, repairs, and material consumption to ensure accurate tracking and accountability. With searchable maintenance lists, detailed reports, and automated workflows, PrismERP simplifies task management and improves operational efficiency. Designed for industrial and manufacturing environments, it supports preventive, corrective, and scheduled maintenance to reduce downtime and maximize productivity.

1. Add New Maintenance Job Request

Field	Action
Reg. Machine	Select the registered machine for which the maintenance request is being raised.
Reg. Accessory	Select any accessories associated with the machine that require maintenance.
Type	Select the type of maintenance task (e.g., preventive, corrective).
Branch	Select the branch where the machine or accessory is located.
Priority	Select the priority of the maintenance job to assist with scheduling.
Date	Enter the date when the maintenance request is created.
Scheduled Date	Enter the planned date for executing the maintenance task.
Mnt. Dur (hr)	Enter the estimated duration in hours for completing the maintenance.
Assigned	Select the maintenance personnel or team to assign the task.
Maintenance Reason	Enter the reason or issue that prompted the maintenance request.
Repair	Select whether the task involves a repair or replacement action.

2. Maintenance Job List – Search & Actions

Field	Action
Reg. Machine	Select the registered machine to filter maintenance tasks.
Reg. Access	Select the registered accessory to filter tasks related to that accessory.
Branch	Select the branch to filter tasks.
From	Enter the start date to filter tasks created or scheduled from this date.
To	Enter the end date to filter tasks created or scheduled up to this date.
Status	Select the task status (e.g., Pending, Completed, In Progress) and update status as needed.
Edit	Modify task details such as scheduled date, assigned personnel, or reason.
Add	Create a new maintenance task request.

3. Maintenance Request – Details View & Action

Field	Action
In House Servicing	Assign or update tasks handled internally by the company maintenance team.
Vendor Servicing	Assign or update tasks handled by external vendors.
Third Party Servicing	Assign or update tasks handled by third-party service providers.
Job Request List	View all job requests with search and filter options.
Add Machine State	Record or update the current operational state of the machine.
Add Consumption	Log material or resource consumption related to the maintenance task.
Communication Log	Add replies, notes, or attachments to track task-related communication.
Status History	View the chronological history of status changes.
Job Request Status History	View detailed past actions and updates for the job request.
Requisitions	Create or view requisitions for materials required for maintenance.
Consumptions	Track material or resource consumption during maintenance.
Invoices	Attach or view invoices related to the maintenance task.
Reply	Add a reply or note for the maintenance request.
Attachment	Upload files, documents, or images related to the task.
Maintenance Team	Assign the maintenance team and individual members.
Status	View and update the current status of the request.

4. Maintenance Job Status

4.1 In House Servicing

Field	Action
Stage	Select the current stage of maintenance (e.g., Inspect, Repair, Test).
Inspect	Enter inspection details or observations.
Verdict	Enter the inspection result (e.g., Passed, Requires Repair).
Date	Enter the date the stage was completed (e.g., 2026-01-20).
Assigned	Select the personnel or team responsible for this stage.
Note	Add additional remarks or instructions related to this stage.

4.2 Edit Machine Status

Field	Action
Reason Information	Select the reason for the machine shutdown.
Branch	Select the branch where the machine is located.
Machine	Select the machine that was shut down.
Unit	Select the unit within the branch.
Floor	Select the floor where the machine is located.
Line	Select the production or administrative line.
Shutdown	Enter the date and time when the machine was shut down.
Start	Enter the planned restart date and time.
Description	Enter additional details or notes about the shutdown.

5. Add New Maintenance Schedule

Field	Action
Registered Machine	Select the machine for which the maintenance schedule is being created.
Machine	Select the specific machine from the registered list.
Branch	Select the branch where the machine is located.
Scheduled Date	Enter the planned maintenance date.
Duration	Enter the estimated maintenance duration in hours.

6. Maintenance Schedule List – Search & Action

Field	Action
Job Req	Select the job request to filter schedules.
Reg. Machine	Select the registered machine to filter schedules.
Branch	Select the branch to filter schedules.
Reg. Access	Select the registered accessory to filter schedules.
Type	Select the schedule type to filter records.
From	Enter the start date to filter schedules.
To	Enter the end date to filter schedules.
View	View detailed information for the selected schedule.
Edit	Modify schedule details such as machine, date, or duration.
Add	Create a new maintenance schedule.
Delete	Remove a maintenance schedule from the list.

7. Maintenance Schedules – Detail View & Action

Field	Action
Assign Maintenance Team	Assign or update the maintenance team and members.
Edit	Edit schedule details such as machine, date, duration, or assignee.
Create Job	Create a maintenance job based on this schedule.
Maintenance Schedule List	Navigate back to the full schedule list.
Reply	Add a reply or note related to the schedule.
Attachment	Upload supporting documents or files.
Status	Update the schedule status as required.

8. Add Material Consumption Delivery

Field	Action
Branch	Select the branch for the consumption delivery.
Party	Select the party or vendor associated with the delivery.
Inventory	Select the inventory from which items will be consumed.
Delivery Date	Enter or select the delivery date.
Requisition	Select the relevant requisition center.
Search Barcode	Enter the product barcode to locate items quickly.
Item/Dept	Select the item category or department.
Product	Select the product for delivery.
Variant Code	Select the product variant (e.g., size, model).
Receive Quantity	Enter the quantity to be delivered or consumed.
Free Product Quantity	Enter any free quantity provided.
Notes	Enter additional remarks for the delivery.

9. Material Consumption Delivery List – Search & Filter

Field	Action
Party	Search deliveries by party or vendor.
Challan No	Search by challan number to locate a delivery.
Challan Type	Filter by challan type (e.g., Create SI).
Prod. Order	Search deliveries by production order number.
Branch	Filter deliveries by branch.
Status	Filter by delivery status and update as needed.
Created By	Search deliveries by the user who created them.
Project	Filter deliveries by project.
From	Select the start date to filter deliveries.
To	Select the end date to filter deliveries.
Inventory	Filter deliveries by inventory source.
Deleted	Include or exclude deleted records.
Create SI	Generate a Sales Invoice from the selected delivery.
Edit	Edit delivery details such as quantity or remarks.
Report	View or print detailed delivery reports.