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Payment Receipt Against Sales Invoice — Simplified Collection with PrismERP

Tracking payments made by customers against their sales invoices is crucial for transparent accounts and effective cash flow management. PrismERP’s Payment Receipt Against Sales Invoice functionality helps businesses record and reconcile payments quickly and accurately, ensuring up-to-date financial data and customer account status.

Overview​

This feature enables you to register payments received from customers for outstanding sales invoices. Whether the payment covers the entire invoice amount or only a portion, PrismERP handles the transaction with precision—updating balances, generating receipts, and maintaining a clear payment history.

Typical Use Case:​

Your customer owes BDT 75,000 on an invoice. They send a BDT 40,000 payment today. Using this feature, you record the payment against that specific invoice, which reduces the pending amount to BDT 35,000 and reflects the payment in your accounting records instantly.

Core Capabilities​

  • Accept payments via multiple channels including cash, bank deposits, cheques, and digital payments
  • Support partial and full payments to accommodate flexible customer arrangements
  • Immediate update of the outstanding balance on the invoice
  • Ability to link a single payment to multiple invoices if necessary
  • Add notes or payment references for audit and verification
  • Automatically update customer ledgers and accounts receivable
  • Manage payments across multiple branches and currencies

Why Use This Feature?​

  • Keeps your receivables accurate and current without manual calculations
  • Reduces errors in payment application and simplifies reconciliation
  • Helps your finance team track collections and customer payment patterns
  • Enhances customer relations with clear and transparent payment records
  • Speeds up month-end closing by automating ledger updates

Integration Points​

  • Fully integrated with PrismERP’s Sales Invoice processing system
  • Updates Customer Account and Ledger in real time
  • Syncs with Financial Reporting and Accounting modules
  • Compatible with Point-of-Sale (POS) and other payment entry systems

With PrismERP’s Payment Receipt Against Sales Invoice, recording customer payments becomes effortless, improving financial clarity and accelerating cash flow cycles.