Purchase Delivery (Goods Receive Note)

Purchase Delivery in PrismERP allows users to add, manage, and track purchase deliveries efficiently. Users can record complete product details, including SKU, barcode, quantity, unit, and trade price, along with vendor and party information. The module provides a search and filter system to locate deliveries by party, branch, challan number, status, and date. Through the Details View, users can access batch information, serial numbers, rack distribution, and accounting details. Key action items include generating QR codes for delivered items and assigning products to warehouse racks. Users can also preview and download purchase delivery reports for auditing and record-keeping purposes.

1. New Purchase Delivery

Product Info:

Field	Action
Import LC	Enter the Import Letter of Credit number (if applicable).
Import LC Date	Enter the date of the Import LC.
Party	Select the party involved in the purchase delivery.
Vendor	Select the vendor supplying the products.
Inventory	Select the inventory location where the products will be received.
Ref No	Enter any reference number related to this delivery.
Delivery Date	Enter the date the products are received.
Commercial Invoice No	Enter the commercial invoice number associated with the delivery.
Credit Account	Select the account to credit (e.g., 103-Goods Receivable).
Purchase Order	Enter or select the related purchase order number.
Center	Select the relevant center or branch for this delivery.
Search Barcode	Search products by their barcode for faster entry.
Item / Dept	Select the item or department for the product.
Product	Enter or select the product being received.

Products:

Field	Action
Item / Dept.	Enter or select the item category or department for the product.
SKU	Enter the stock keeping unit code of the product.
Name	Enter the product name.
V1	Enter the variant or version of the product (if applicable).
Receive Quantity	Enter the quantity of the product being received.
Free Product Quantity	Enter any free quantity included in the delivery.(if applicable)
Unit	Enter the unit of measurement (e.g., pcs, kg, liters).
TP	Enter the trade price or unit price of the product.
Description	Enter any additional notes or description for the product.

2. List of Purchase Delivery

2.1 Search and Actions

Field	Action
Party	Filter purchase deliveries by selecting the party or vendor.
Challan No	Enter or select the challan number to locate a specific delivery.
Project	Filter deliveries by the associated project.
Branch	Select a branch to view deliveries specific to that location.
Status	Filter deliveries by status (e.g., All, Completed, Pending).
From	Select the start date to display deliveries from a specific date.
To	Select the end date to display deliveries up to a specific date.
Bonded	Filter deliveries based on bonded status (e.g., All, Yes, No).

2.2 View Details & Actions

Details View:

Field	Action
Basic Information	View all core details of the delivery, including vendor, contact, address, batch info, dates, inventory, branch, and creator.
Accountant View	Examine the delivery in accounting context, including accounting number, reference invoice, debit and credit amounts.
Batch View	View batch details of delivered products.
Serials	Search by serial numbers and view details of each product serial.
Rack Distribution	View the rack distribution of the product in the warehouse.

Action Items:

Field	Action
Generate QR Code	Generate QR codes for delivered items for scanning and tracking.
Assign Rack	Assign delivered items to specific racks in the warehouse.
Deliveries	View all deliveries linked to this delivery record.

2.3 Reports

Field	Action
Report	Preview or download purchase delivery reports in multiple formats for record-keeping or audit purposes.