Import Invoice

The Import Invoice module in PrismERP allows users to record and manage invoices linked to import LCs. Invoices can be tracked, updated, and searched easily from the LC Invoice List page. Users can manage the status of each invoice from Pending to Start Progress, Completed, Rejected, or Closed and make edits while it remains pending. The Details View provides access to deliveries, vouchers, expense records, attachments, and reports, allowing seamless management of every invoice-related activity.

Add Import Invoice

Field	Action
Invoice LC No.	Select the Import LC associated with this invoice.
CI No.	Select the related Commercial Invoice number.
Order Date	Enter the date when the order was created.
FOB Date	Enter the Free on Board (FOB) date for the shipment.
LC Expenses	Enter any LC-related expenses to be recorded.
JV Expenses	Enter any Journal Voucher expenses related to this invoice.
Allocated Expenses	Enter expenses allocated to this invoice.
Branch	Select the branch responsible for the invoice.
Payment Term	Enter the payment term agreed with the supplier.
Payment Days	Enter the number of days allowed for payment.
Purpose	Enter the purpose or reason for creating the invoice.
Inventory	Select the inventory category or type related to this invoice.
Currency	Select the currency used for the invoice (e.g., BDT).
Currency at	Enter the exchange rate if the currency differs from base currency.
Item	Enter or select the item being invoiced.
Product	Select the product associated with the invoice.
Quantity	Enter the quantity of the product.
Moisture %	Enter the moisture percentage, if applicable.
Unit	Select the unit of measurement for the product.
Unit Price	Enter the price per unit for the product.
Total	Displays the total value for the product line.
Instruction	Enter any special instructions related to the invoice.
Discount	Enter any discount applied to the invoice.
Bill Amount	Enter the total bill amount.
Payment Date	Enter the date of payment for the invoice.

After recording an Import Invoice, users can view it from the LC Invoice List page. The list allows users to search and filter invoices using multiple criteria to quickly locate a specific record. Users can update the status of an Import Invoice as it progresses through the process. An Import Invoice can be edited while it remains in the Pending state.

Clicking the Invoice Number from the LC Invoice List opens its Details View, where users can access all related information, including Details, Deliveries, Vouchers, Accountant View, Purchase Cancellation, Attachments, and Partial Expenses. Users can also add deliveries, record delivery returns, create expense vouchers, and generate reports directly from this view.

Add LC Purchase Delivery

Field	Action
Import LC	Select the Import LC associated with this delivery.
Import LC Date	Enter the date of the Import LC.
Branch	Select the branch receiving the delivery (e.g., Head Office).
Party	Enter the party or customer name linked to this delivery.
Vendor	Enter the vendor or supplier name.
Inventory	Select the inventory type or category.
Order Branch	Select the branch from which the order was placed.
Ref No	Enter the reference number related to the delivery.
Delivery Date	Enter the date when the delivery is received.
Commercial Invoice No	Enter the Commercial Invoice number linked to this delivery.
Credit Account	Select the credit account for the purchase.
Purchase Order	Enter or select the related Purchase Order number.
Center	Select the operational center responsible for this delivery.

Add LC Purchase Delivery Return

Field	Action
Import LC	Select the Import LC associated with this delivery return.
Import LC Date	Enter the date of the Import LC.
Branch	Select the branch processing the return (e.g., Head Office).
Party	Enter the party or customer name linked to this return.
Vendor	Enter the vendor or supplier name.
Inventory	Select the inventory type or category.
Ref No	Enter the reference number related to the original delivery.
Delivery Date	Enter the date when the original delivery was received.
Cancellation	Select whether the delivery is being cancelled.
Commercial Invoice No	Enter the Commercial Invoice number linked to the returned delivery.
Sale Order	Enter or select the related Sale Order number, if applicable.
Center	Select the operational center responsible for this return.
Search Barcode	Enter or scan the product barcode to search items.
Item/Dept	Select the item or department returning the product.

Add Per Product Expense Voucher

Field	Action
CI	Select the Commercial Invoice (CI) associated with this expense voucher.
Invoice	Enter the invoice number linked to this expense.
Date	Enter the date when the voucher is created.
Payment Method	Select the payment method used for this expense.
Ref Voucher	Enter any reference voucher number, if applicable.
Vendor	Enter the vendor or supplier associated with this expense.
Address	Enter the address of the vendor.
Branch	Select the branch responsible for recording this expense.
Description	Enter any notes or remarks related to this expense.
Debit Account	Select the debit account for posting the expense.
Credit Account	Select the credit account for posting the payment.
Charges	Enter individual charges included in this voucher.
Product	Enter or select the product associated with each charge.
Total	Displays the total expense amount for the product line.