Import LC

The Import LC module in PrismERP streamlines the management of import Letters of Credit from start to finish. Users can create LCs, enter all key details like buyer, banks, dates, currency, and payment terms, and link them to related Indents or Proforma Invoices. Shipment schedules, partial or transshipments, and LC expiry dates can be tracked easily.

Amendments, payments, margins, and courier details are all recorded within the system, providing a clear view of each LC. The LC Details View brings together everything related to the LC—deliveries, vouchers, invoices, attachments, undelivered items, exchange purposes, and QC information—so users can access all important information in one place.

Add Import LC

Field	Action
LC Type	Select the type of Import LC (e.g., local, foreign).
LC No	Enter the LC number.
Buyer	Enter the name of the buyer associated with the LC.
Applicant Bank	Select the bank issuing the LC.
Bank Branch	Enter the branch of the applicant bank.
LC Product Type	Select the type of product covered under the LC.
LC Tolerance (%)	Enter the allowable percentage tolerance for the LC quantity.
Margin (%)	Enter the margin percentage applicable to the LC.
Opening Date	Enter the date when the LC is opened.
Expiry Date	Enter the expiry date of the LC.
Shipment Expiry Date	Enter the last date for shipment under the LC.
Advising Bank	Select the advising bank handling the LC.
Payment Terms	Select the payment terms agreed for the LC.
Tenor (Days)	Enter the tenor period in days for LC maturity.
Partial Shipment	Select whether partial shipment is allowed.
Transshipment	Select whether transshipment is allowed.
Currency	Select the currency used for the LC (e.g., BDT).
Exchange Rate	Enter the exchange rate applicable for the LC currency.
Select CNF	Select the CNF (Cost & Freight) option if applicable.
Branch	Select the branch responsible for the LC.
Project	Select the project associated with the LC if applicable.
Select Indent/PI	Select the related Indent or Proforma Invoice.

After completing the Import LC, users can view it from the Import LC List page. The list allows users to search and filter LCs using multiple criteria to quickly locate a specific record.

Users can change the status of an LC as it progresses through the process. The available statuses include Pending, Completed, Rejected, and Closed. An LC can be edited while it remains in the Pending state.

Clicking the LC Number from the Import LC List opens its Details View, giving users a complete look at the LC and everything related to it. Users can see general information like LC type, number, buyer, banks, dates, currency, and payment terms. The Order Info and Indent/PI sections show the products linked to the LC, including quantities, unit prices, and totals.

Users can track amendments, shipment schedules, and commercial documents to stay updated on the process. All related invoices, deliveries, expenses, vouchers, loans, payments, and commissions are available in one place. Additional sections for attachments, undelivered items, exchange purposes, and QC provide a complete view of the import LC.

Add LC Amendment

Field	Action
Date	Enter the date when the amendment is created.
Amendment No	Enter the unique amendment number.
Note	Enter any notes or remarks related to the amendment.
LC Type	Select the type of LC (e.g., Local, Import).
LC No	Enter the LC number associated with the amendment.
S/C No	Enter the Sales Contract number if applicable.
Supplier	Enter the name of the supplier.
Buyer	Enter the name of the buyer.
Indent Agent	Enter the name of the indent agent if applicable.
Applicant Bank	Select the applicant bank handling the LC.
LC Tolerance	Enter the LC tolerance percentage.
Margin	Enter the margin percentage.
Opening Date	Enter the opening date of the LC.
Expiry Date	Enter the expiry date of the LC.
Shipment Expiry Date	Enter the last shipment date under the LC.
Advising Bank	Select the advising bank handling the LC.
Payment Terms	Select the payment terms (e.g., Sight Draft).
Tenor (Days)	Enter the tenor period in days.
Partial Shipment	Select whether partial shipment is allowed.
Transshipment	Select whether transshipment is allowed.
Currency	Select the currency used for the LC (e.g., BDT).
Exchange Rate	Enter the exchange rate for the LC currency.
Select CNF	Select the CNF (Cost & Freight) option if applicable.
Select Indent/PI	Select the related Indent or Proforma Invoice.
Item	Select the item associated with the amendment.
Product	Enter or select the product covered under the amendment.
Indent/PI Id	Enter the associated Indent or PI ID.
Quantity	Enter the quantity of the product under the amendment.
Unit Price	Enter the unit price for the product if required amendment.

Add Payment Voucher

Field	Action
Date	Enter the date when the payment voucher is created.
Invoice Amount	Enter the total invoice amount related to the LC.
Paid Amount	Enter the amount being paid in the selected currency (e.g., BDT).
Base Amount	Enter the base currency amount if the payment is in a foreign currency.
Invoice	Select the invoice associated with this payment.
Margin Voucher	Enter or select the margin voucher if applicable.
Exchange Rate	Enter the exchange rate if payment currency differs from the base currency.
Credit Account	Select the credit account for posting the payment (e.g., 101-Petty Cash1).
Branch	Select the branch responsible for this payment.
Description	Enter any additional notes or remarks related to the payment voucher.

Add LC Courier

Field	Action
Courier Invoice Number	Enter the invoice number provided by the courier service.
Courier Name	Enter the name of the courier company.
Courier No	Enter the courier tracking number or reference number.
Description	Enter any notes or remarks related to the courier shipment.
Dispatch Date	Enter the date when the items were dispatched.
Receiving Date	Enter the date when the items were received.
Receiving Bank	Enter the bank or location receiving the courier, if applicable.
Courier AWB	Enter the Air Waybill (AWB) number provided by the courier.

Add LC Margin

Field	Action
Date	Enter the date when the LC Margin Voucher is created.
Amount	Enter the total margin amount in the selected currency (e.g., BDT).
Rebate Amount	Enter any rebate amount applicable to the voucher.
Payment Method	Select the payment method used (e.g., Cash, Bank Transfer).
Ref Voucher	Select the reference voucher related to this transaction.
Project	Select the project associated with the LC margin voucher, if applicable.
CI	Select the related Commercial Invoice.
Invoice	Select the invoice associated with this margin voucher.
Branch	Select the branch responsible for recording the LC margin voucher.
Description	Enter notes or remarks describing the purpose of the LC margin voucher.
Credit Account	Select the credit account where the payment will be posted.
Charges	Enter the individual charges included in the LC margin voucher.
Account	Select the expense account for each charge.
Total	Enter the total amount for each charge line.

Tag Expense With PD/ILI

Field	Action
Branch	Select the branch associated with this expense.
LC No.	Select the Import LC number linked to the expense.
ILI No.	Enter the ILI number associated with the expense, if applicable.
EV No.	Enter the Expense Voucher (EV) number to tag with this expense.
Delivery No.	Enter the delivery number related to the expense, if applicable.
Expense Purpose	Enter the purpose of the expense.
Expense (%)	Enter the percentage of the expense to be allocated.
Distribution By	Select the method or user responsible for expense distribution.
Amount	Enter the amount of the expense to be tagged.
Exchange Rate	Enter the exchange rate if the expense is in a foreign currency.
Rebate Amount	Enter any rebate amount applicable.
Description	Enter additional notes or remarks related to the expense tagging.