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Purchase Quality Control

Purchase Quality Control in PrismERP is a process that verifies incoming materials based on predefined inspection criteria. The system ensures that only approved items are accepted into stock while rejected items follow a controlled return or replacement process.

Key Features​

  1. End-to-End QC Workflow PrismERP connects Purchase Orders, Goods Receipts, and Quality Inspection in a streamlined workflow.. Goods remain in a QC Pending stage until an inspector completes the evaluation.

  2. Customizable Quality Inspection Parameters Users can set product-specific quality rules such as:

    • Physical damage inspection
    • Measurement and weight verification -Quantity checks
    • Color, finishing, and appearance evaluation
    • Batch/lot verification
    • Functional or performance testing
    • Packaging and labeling requirements

  3. QC Result Entry and Approval

After inspection, QC officers record results directly in PrismERP:

  • Accepted – Items approved for stock
  • Rejected – Items not meeting standards
  • Partially Accepted – Some units pass, others require review

  1. Supplier Quality Performance Tracking PrismERP automatically links QC results with supplier evaluation. It generates performance indicators such as:

    • Rejection ratios
    • Quality consistency
    • Delayed replacements
    • Deviations from specifications

  2. Photo & Document Attachments

Inspectors can attach evidence directly inside the QC module:

  • Photos of defective or damaged items
  • QC checklists
  • Measurement reports
  • Additional test documents
  1. Rejection, Replacement & RTS Management

For items that fail the inspection, PrismERP supports structured actions:

  • Return to Supplier (RTS)
  • Replacement requests
  • Debit notes for rejected items
  • Hold for decision
  1. Inventory Integration

Only QC-approved quantities are added to available stock. Rejected or pending quantities remain isolated until resolved.

  1. Comprehensive QC Reports

PrismERP provides real-time purchase quality reports, including:

  • Accepted vs. rejected quantities
  • Supplier-wise rejection summary
  • QC pending lists
  • Product-wise rejection history
  • Quality trend analysis