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Create PI from GRN

Turn Received Goods into Invoices with One Click The Create PI from GRN feature in PrismERP allows users to generate Purchase Invoices directly from approved Goods Receipt Notes (GRNs), ensuring that billing is based strictly on what has been physically received. This process enhances accuracy, reduces disputes with vendors, and keeps your accounts payable aligned with real inventory movements.

What is "Create PI from GRN"?​

This functionality lets you convert a GRN—verified documentation of items physically received—into a Purchase Invoice. By linking invoices to actual goods received, PrismERP ensures that your business only pays for what has been delivered, avoiding overpayments and inventory mismatches.

Key Features​

Direct GRN-to-Invoice Conversion Automatically fetch item details, quantities, unit prices, and taxes from the GRN.

Received Quantity Validation Ensures the invoice reflects only items that have been delivered and accepted.

Supports Partial Invoicing Generate invoices for partial deliveries over multiple GRNs against the same Purchase Order.

Tax & Discount Carryover Apply tax and discount values set at the PO or GRN level to ensure financial consistency.

Editable Before Finalization Option to adjust fields, apply additional charges, or add notes before saving the invoice.

Audit-Friendly Linking Maintains clear links between PO → GRN → PI for traceability and compliance.

How It Works​

Path Create from GRN

Steps:

  1. Select the verified GRN from the list
  2. Auto-fill invoice with item quantities and rates from GRN
  3. Adjust or review taxes and discounts as needed
  4. Finalize and post the invoice
  5. Link to Accounts Payable for payment processing

🧩 Ideal for:

  • Businesses handling high-volume or phased deliveries
  • Organizations requiring strict inventory-payment alignment
  • Industries where goods inspection is critical before invoicing (e.g., manufacturing, retail)

🧾 Only Pay for What You Receive With Create PI from GRN in PrismERP, ensure your financial transactions are grounded in reality—not assumptions. Get full control and transparency from receipt to payment. More accurate. More secure. More accountable—with PrismERP.