Purchase Cancellation

The Purchase Cancellation feature in PrismERP helps businesses manage cancelled purchase orders efficiently. Users can record vendor and customer details, track cancelled product quantities, and manage barcodes, units, and pricing. The module links to accounting for easy debit, credit, VAT, and tax tracking. PrismERP also lets users generate detailed cancellation reports for audits or record-keeping, ensuring accurate, organized, and transparent purchase return management.

1. New Purchase Cancellation Order

Cancellation Order Information:

Field	Action
Party	Select the party associated with the cancellation order.
Name	Enter the name of the party or customer.
Contact	Enter the contact information of the party.
Order Date	Enter the original order date.
Delivery Date	Enter the delivery date of the cancelled order.
Payment Date	Enter the payment date related to the order (if applicable).
Order No	Enter or generate the cancellation order number.
Center	Select the relevant center or cost centre for the order.

Cancelled Product Summary:

Field	Action
Item / Dept.	Select the item category or department.
Product	Select the product being cancelled.
Barcode	Enter or scan the product barcode.
Quantity	Enter the quantity to be cancelled.
Unit	Select the unit of measurement.
Unit Price	Enter the unit price of the product.

Financial Summary:

Field	Action
Cash Receipt	Enter any cash amount received (if applicable).
A/P Adjust	Enter the amount to be adjusted against Accounts Payable.

Account Information (A/P):

Field	Action
A/P Account	Select the Accounts Payable ledger.
VAT Account	Select the applicable VAT account
AIT Account	Select the Advance Income Tax account.

2. List of Purchase Cancellation

2.1 Search & Actions

Field	Action
Party	Filter by party to find out specific purchase cancellation order.
Order No	Enter the cancellation order number to quickly locate a specific record.
Branch	Select a branch to view purchase cancellation records for a specific location.
From	Select the start date to display purchase cancellations from a specific date.
To	Select the end date to display purchase cancellations up to a specific date.
Status	View or update the status of the purchase cancellation (e.g., Approved, Pending, Cancelled).

2.2 View Details & Actions

Details View:

Field	Action
Basic Information	View core purchase cancellation details including Party, Address, Cancellation Date, Order Number, Delivery Date, and FOB Date.
Items	View detailed information of cancelled products including Category, Product Name, Barcode, Quantity, Free Product Quantity, Unit,etc.
Deliveries	View related deliveries linked to this purchase cancellation.
Serials	View and verify serial numbers associated with the cancelled products.
Attachments	View Upload or download documents attached to the purchase cancellation.
Accountant View	View accounting-related details of the purchase cancellation including account number, ref invoice, credit and debit amount.

Action Items:

Field	Action
Edit	Edit or update the purchase cancellation information.
Accept	Accept the purchase cancellation after verification.
Report	Generate preview and download purchase cancellation report in different format.

2.3 Reports