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Purchase Return

Return Purchased Goods Due to Defects or Errors

The Purchase Return feature in PrismERP allows businesses to return goods back to suppliers due to reasons like damage, incorrect deliveries, excess quantity, or quality issues. This ensures that your inventory and accounting records reflect the correct stock and financial position after returns.

What is Purchase Return in PrismERP?​

A Purchase Return is the process of reversing the receipt of goods that were previously recorded through a Goods Receipt Note (GRN) or Purchase Invoice. PrismERP provides a structured workflow to identify returnable items, process the return, update stock, and manage supplier settlements.

Key Features of Purchase Return​

Linked to GRN or PI Easily create returns against existing Goods Receipt Notes or Purchase Invoices to maintain traceability.

Item & Quantity Selection Choose specific items or partial quantities to return based on defects or over-delivery.

Return Reasons Capture reason codes (e.g., damaged, expired, wrong item) to support return analysis and supplier feedback.

Inventory Adjustment Automatically reduce stock levels and reflect changes in the warehouse and item valuation.

Financial Reversal Entries Optionally post credit notes or adjustments in Accounts Payable or General Ledger.

Approval Workflow Include optional approval steps before confirming the return transaction.

Why Use This Feature?​

Accurate return processing prevents stock mismatches and helps recover supplier credits promptly. It also ensures product quality and procurement accountability.

How to Create a Purchase Return​

Navigate to Purchase Return

Steps:​

  1. Click on Create Purchase Return
  2. Select a reference GRN or Purchase Invoice
  3. Choose the items and quantities to return
  4. Enter the reason for return
  5. Confirm the return location (warehouse/branch)
  6. Review and submit for approval (if applicable)
  7. Finalize the return to update inventory and vendor ledgers

🧾 Return Smart. Maintain Accurate Stock. Ensure Vendor Accountability. The Purchase Return module in PrismERP gives your business the tools to manage supplier returns efficiently—ensuring clean inventory, fair procurement, and accurate accounting. Track returns. Update ledgers. Control your stock—with PrismERP.