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Stock In / Stock Entry

Stock In, also known as Stock Entry, is the fundamental process of recording incoming inventory into the system. This transaction updates the available stock quantities by capturing all goods received from suppliers, production output, or transfers from other locations. Accurate stock entry ensures real-time inventory visibility and forms the basis for effective inventory control and reporting.

Purpose​

  • To register the receipt of goods or materials into inventory.
  • To update stock quantities and values within the system.
  • To maintain accurate inventory records for procurement, sales, and production processes.
  • To enable traceability and accountability for inventory inflows.

Key Features​

  • Capture item details: Includes product code, name, quantity, unit of measure, and batch/serial numbers if applicable.
  • Source documentation: Link stock entries to Purchase Orders, Goods Receive Notes (GRNs), or Production outputs.
  • Warehouse selection: Specify the receiving warehouse or inventory location.
  • Date and time stamping: Record the exact date and time of stock receipt for audit purposes.
  • User authorization: Ensure only authorized personnel can create or approve stock entries.
  • Adjustment capability: Record adjustments for damages or discrepancies found at receipt.

Workflow​

  1. Initiate a new Stock In entry from the Inventory or Procurement module.
  2. Enter or select items received with their quantities.
  3. Link the entry to relevant Purchase Orders or Goods Receive Notes for validation.
  4. Specify the warehouse location where stock will be stored.
  5. Submit the entry for approval if configured with workflow controls.
  6. Upon approval, the system updates stock levels and inventory valuation.

Access Path​

Navigate to Stock Entry

Maintain accurate stock levels and enable smooth supply chain operations by efficiently recording all incoming inventory through the Stock In / Stock Entry process.