Skip to main content

Stock Transfer (Inter-Warehouse / Inter-Branch)

Stock Transfer refers to the controlled process of moving inventory items from one storage location to another within the same organization. This could be between different warehouses or branches. It plays a vital role in inventory optimization by reallocating stock where it is needed most.

Why is Stock Transfer Important?​

Managing stock transfer efficiently ensures that inventory levels are balanced across multiple locations, reduces stockouts, minimizes excess inventory, and supports business continuity. It improves overall supply chain responsiveness and reduces operational inefficiencies.

Key Functionalities​

  • Initiation of Transfer Requests: Users can request to transfer stock specifying source and destination locations, with detailed product lists and quantities.
  • Approval Mechanism: Transfers may require managerial or system-level approval based on company policies to ensure control.
  • Transfer Documentation: A formal document (transfer note) is generated detailing the items, quantities, and transfer details.
  • Inventory Adjustment: Automatic deduction of stock from the source location and addition at the destination upon confirmation.
  • Partial and Multiple Transfers: Support for partial quantity transfers and splitting a transfer over multiple shipments.
  • Tracking and Audit Trails: Complete logs of transfer history with timestamps, responsible personnel, and statuses.
  • Notifications: Alerts and updates for involved parties during each stage of the transfer.
  • Reporting: Transfer reports to monitor movement patterns, frequency, and exceptions.

Typical Workflow​

  1. Request Creation: User creates a stock transfer request indicating items, quantities, source, and destination.
  2. Approval: The request is reviewed and approved or rejected by authorized personnel.
  3. Dispatch: Once approved, stock is physically moved from source warehouse/branch.
  4. Receipt Confirmation: Destination location confirms receipt and inspects goods.
  5. Inventory Update: System updates stock balances for both locations accordingly.
  6. Completion & Reporting: Transfer is closed and logged for auditing and inventory analysis.

Access in PrismERP​

Navigate to Stock Transfer

Summary​

Stock Transfer (Inter-Warehouse / Inter-Branch) is essential for efficient inventory flow within an organization. PrismERP supports this with robust functionality to ensure transparent, traceable, and optimized movement of goods across multiple locations.