Stock Ledger
A Stock Ledger in PrismERP serves as a centralized and detailed journal of all inventory transactions within your organization. It ensures that every movement of inventory—whether incoming, outgoing, transferred, adjusted, or reconciled—is logged and traceable.
What is the Stock Ledger?
The Stock Ledger is a real-time, transaction-level record that tracks the quantity, value, and movement history of each item across warehouses. It offers complete transparency into how stock levels are changing over time and ensures that every transaction is documented and auditable.
Key Features
Complete Transaction History
- Logs every inventory activity: Stock In, GRN, Delivery Challan, Stock Transfer, Adjustment, Reconciliation, etc.
- Supports both manual and system-generated entries.
Real-Time Stock Balances
- Displays running balances for quantity and valuation after each transaction.
- Helps validate current stock levels instantly.
Multi-Dimensional Filters
- Filter by: Item, Warehouse, Date Range, Batch No., Transaction Type, Location.
- Enables granular analysis of inventory movements.
Linked Source Documents
- Each ledger entry links to original documents like:
- Purchase Orders
- Goods Receipt Notes
- Internal Requisitions
- Delivery Challans
- Invoices
Batch and Serial Tracking Support
- Track movements of serialized products or specific batches/lots.
- Useful for warranty, expiry, and recall management.
User & Audit Trail
- Maintains who performed the transaction and when.
- Ensures accountability across teams and departments.
Where to Find It
Navigate to Stock Ledger
You can:
- Select an item or range of items
- Choose date filters
- Pick warehouse(s)
- Export ledger to Excel or PDF
📌 Use Case Examples
| Scenario | Ledger Use |
|---|---|
| Investigating sudden stock drop | Check outgoing challans or adjustments |
| Verifying item quantity mismatch | Review transaction logs warehouse-wise |
| Preparing stock audit report | Export ledger filtered by item and location |
| Tracking serialized/batch items | Drill down to batch-level movement |
PrismERP’s Stock Ledger is your trusted inventory logbook—transparent, real-time, and audit-ready.