Stationery Management

The Stationery module in PrismERP helps manage stationery items efficiently, from creating requisitions and assignments to tracking stock and generating ledger reports. Users can raise requests, assign items to employees, update statuses, and monitor inventory across branches. Detailed views and filters ensure clear tracking of all transactions and approvals.

1. New Stationery Requisition

Field	Action
Branch	Select the branch under which the stationery requisition is created.
Division	Select the division requesting the stationery items.
Department	Select the department responsible for the requisition.
Section	Select the section within the department raising the request.
Sub Section	Select the sub-section, if applicable.
Floor	Select the floor or physical location where the stationery will be used.
Employee	Select the employee associated with the requisition.
Level	Select the requisition or approval level.
Immediate	Select whether the requisition requires urgent processing.
Expected Date	Select the date by which the stationery items are required.
Date	Select the date the requisition is created.
Instruction	Enter any notes or instructions related to the requisition.
Product	Select the stationery product being requested.
Quantity	Enter the required quantity of the item.
Unit Cost	Enter the cost per unit of the item.

2. List of Stationery Requisition

2.1 Search,Filter & Actions

Field	Action
From	Search by the start date to display requisitions created on or after this date.
To	Search by the end date to display requisitions created on or before this date.
Branch	Filter by branch to display requisitions belonging to a specific branch.
Division	Filter by division to display requisitions raised by a specific division.
Department	Filter by department to display requisitions submitted by a particular department.
Section	Filter by section to narrow down requisitions within a department.
Sub Section	Filter by sub-section to further refine the results.
Floor	Filter by floor where the requisition is intended for use.
Employee	Filter by the employee who raised the requisition.
Level	Filter by approval or request level to display requisitions of specific urgency or hierarchy.
Status	Filter by the current status of requisitions (e.g., Pending, Approved, Completed).
Product	Search by product name to display requisitions containing that item.
Update Status	Update the status of a requisition directly from the list (e.g., approve, reject, complete).
Export	Export the filtered or searched list in the desired format (e.g., Excel, PDF).

2.2 View Details & Action

Field	Action
Basic Details	View basic details including employee, division, department, section, sub-section, requisition level, entry date, requisition date, and expected delivery date.
Edit	Edit the stationery requisition to update product, quantity, dates, or other details.
Reject	Reject the requisition if it does not meet requirements or is invalid.

3. New Stationery Assignment

4. Stationary Assignment List

Field	Action
Status	Filter by the current status of the stationery assignment.
Branch	Filter by branch to display assignments belonging to a specific branch.
From	Search by the start date to display assignments created on or after this date.
To	Search by the end date to display assignments created on or before this date.
Stationery Number	Search by the stationery assignment number to locate a specific assignment.
Stationery Requisition Number	Search by the requisition number linked to the stationery assignment.
Requisition Entry Date	Search by the entry date of the original requisition to locate related assignments.
Update Status	Update the status of a selected stationery assignment directly from the list.
Export	Export the filtered or searched list in the desired format.

5. Stationery Product Ledger

Field	Action
Branch	Filter by branch to display ledger entries for a specific branch.
Product	Search by product name to view ledger entries for a specific stationery item.
From	Search by start date to display ledger entries on or after this date.
To	Search by end date to display ledger entries on or before this date.
Details	View detailed information for each ledger entry, including transaction type, quantity, stock in/out, and balance.

6. Stationery Product Stock

Field	Action
Branch	Filter by branch to view stock available at a specific location.
Product	Search by product name to locate specific stationery items in stock.