Fleet Management

Fleet Management in PrismERP is used to manage an organization’s vehicles, drivers, trips, and service-related activities. It starts with registering fleet information and drivers, including their license details, experience, and current status. The module also includes driver-related operations such as paying advances and maintaining records of driver payments. Trip management allows users to record trip details, including the assigned fleet, driver, route, weight, and mileage. Fleet service management is used to define different types of services and set their recurring intervals. Service schedules can then be created for individual fleets with entry dates, due dates, and notification settings. When a service is performed, users can update the service status and record details such as the service date, advance, service charge paid, and service provider. These features provide a structured way to manage fleet operations, driver activities, trips, and vehicle servicing from one place.

Add Fleet Group

Field	Action
Name	Enter the name of the fleet group.
Order	Enter the display order for the fleet group.
Seat Capacity	Enter the total number of seats available in the fleet group.

Add Fleet Model

Field	Action
Name	Enter the name of the fleet model.
Code	Enter a unique code for the fleet model.
Group	Select the fleet group to which the model belongs.
Manufacturer	Select the manufacturer of the fleet model.
Model Year	Enter the model year.
Description	Enter a description of the fleet model.

After adding the Fleet Model, it will appear in the Fleet Model List. Users can use the Search Panel to find a specific fleet model. Users can also edit a fleet model to update or change its information. Additionally, users can activate or inactivate a fleet model as required.

Add Route Type

In PrismERP, users can add Fleet Route Types for different transportation purposes, such as daily employee transportation, pickup and drop-off, office shuttle services, or delivery. The appropriate route type can then be selected when creating a route.

Field	Action
Name	Enter the name of the route type.
Description	Enter a brief description of the route type.

After adding route types, they will appear in the Route Type List. Users can use the search field to search for a specific route type and edit the route type to update its information when needed.

Add Route

Field	Action
Location From	Select the starting location of the route.
Location To	Select the destination location of the route.
Route Type	Select the type of route.
Sub Location	Select or enter the pickup sub-location along the route.
Pickup Time	Enter the pickup time for the selected sub-location.

After adding a Route, it will appear in the Route List. From the Details page, users can view the route information and its details. In the Route Wise Vehicle tab, users can see the vehicles assigned to the route along with their registration number, vehicle name, seat capacity, and available seats. Users can add employees to a vehicle, assign or update the driver, view vehicle-wise details, and remove a vehicle from the route when needed.

Add Fleet Purpose

Field	Action
Name	Enter the name of the fleet purpose.
Description	Enter a brief description of the purpose.

After adding fleet purposes, they will appear in the Fleet Purpose List. Users can use the search field to find a specific fleet purpose and edit the fleet purpose to update its information when needed.