Merchandize Management

Sample development

Merchandising department manage all Sample Development related information in this section. A merchandiser input specific sample’s data like Customer Name, Merchandiser's name, Season, Technical file Receive Date, Style name, Style Number, Style Image,Style description , Size Range, Sample Size,Fabric/Yarn Composition, Fabric/Yarn Details, Factory, Technical File Send Date, Prototype Send Target Date, Actual Prototype Send Date, Air Waybill No of Actual Prototype Sending, Second Prototype Send Date, Air Waybill No of Second Prototype Sending, Forecasted Order Quantity, Prototype Comments Received Date, Order Status, Order Cancel or Accept Reason, Confirmed Order Quantity to follow up the sample development process. The explanation of each field is given below step by step:

Customer :- Select customer’s name from dropdown list.
NB: User can manage customers from the links , [ Party / Customer Add ] ; & [ Party/ Customer List ].

Merchandiser : Name of Merchandiser select from dropdown list.

Season: A text field to input the name of the season.
TF Receive Date: Select the date when merchandiser received the technical file from client.
Style Name: Text field to type the name of style.
Style Number: Text field to input style number , get from technical file.

Uploads: Image upload field to store sample’s image.
Style Description: A text field to type description of style . The style description follow three specific pattern such as a) S - Swing b) K-Knitting c) W- Washing
Example: K - Essentials Thermal long pant.

Size range: Select size range from from dropdown list.
NB: User can manage the Size range from the links ; [ Settings / Size List ]

Sample size: A text field to input the sample size.
Fabric/Yarn Composition : A text field field to input Fabric/Yarn composition related information.
Fabric/Yarn Details: A text field field to input Fabric/Yarn composition related details information.

Factory: A dropdown field to select the factory name.
NB: User can manage Factory Name from [ Party / Vendor add ] & [ Party / Vendor List]

This field can be sub divide with “add sub row” option on right click. Generally Buying house may assign more than 1 factory for preparing sample for the client. This Factories will be added here.It is a text field.

Technical File Send Date: When merchandiser sent technical file to the factory.
Proto Send Target Date: Approximate target date when samples will received from factories. This date always same for all assigned factories. Factory may send sample to the buying house or directly send to the buyer.
Actual Proto Send Date: Exact date when factories actually send the sample.

Airway Bill No of Actual Proto: The serial number /token number of courier by which factory send the samples. For further tracking the samples if it not arrived at high time this token number is helpful.
2nd Proto Send Date: This prototype also known as “First Fit Sample” . It is the second sample
**Airway Bill No of 2nd Proto:**The courier tracking number of 2nd prototype.
Forecasted order Qty: The Approximate quantity of order from the buyer. Generally this quantity remain as final order quantity but sometimes it may varies.
Proto Comments Received Date: When the comments is received from buyer against the sample.
Status: It is a dropdown field contains order status [Is the order is confirmed by buyer or rejected . If rejected , which is the reason]
Reason: If there any reason behind the resection it may noted here.

Confirmed Order Quantity: Final order quantity confirmed by the buyer.
Create Per-Production: In this field an arrow button is appeared to transfer the order into pre-production stage.
NB: One order may created/placed several times according to buyer’s request. How many times a specific order has created it indicates by the | “created 0 or created 1 or created 2”.

Pre-Production

Sometime Buyer wants to take specified sample before going to start bulk production like Size wise sample, Color wise sample, Photo Sample etc.This specific sample development process are managed in the pre-production section.There are some other facilities in this section such as note down price, accessories, color related data , management of order number and quantity, order receive & delivery date etc.

Customer: Carried from sample development stage
Style Name: Carried from sample development stage
Style No: Carried from sample development stage.
Order No: A text field to entry order number from PO.
Order quantity: Carried from sample development stage

Color Wise: Total order quantity can be divided various parts according to color. New parts can be added by “add sub row option” on right click.

Color : Color Name
TO number: Tracking Order number to track this specific segment of order.
Quantity : Total number of product of this specific segment of order.
Agreed Delivery Date: Agreed delivery date of this specific segment of order.

Price : All price related information is contained in this segment.

Retail Price : For how much money this product will be sold at retail market .
Type: Price type drop down field to select the type. Depending on how the Buying house establishes the order communication between the Customer and the Factory, there are several types of Commission calculation. It can be a direct percentage of FOB price of the factory, or received from their parent company etc.Here we introduced 3 types. The calculation formula of Total Fees is different for these 3 types.

Currency: A dropdown field to change the currency symbol . It has no effect on calculation.
Sales Price: For how much money this product will be sold to buyer
Price: How much money have to pay to the factory for each product.
Fees Percent: A text field to input fees percentage.
Fees Per unit: Commission per unite.
FOB: The value of this field is auto calculated by system. Freight on board (FOB)value is quantity multiplied by the Unit cost of per item. This is the value of the order. Buying house receives a percentage of commission from this value.
Total Fees : Total commission from this order.
Merchandiser: Carried from sample development t.
Season: Carried from sample development.
**Style Description:**Carried from sample development.
Size Range: Carried from sample development.
**Fabric/Yarn Composition :**Carried from sample development.
Fabric/Yarn Details: Carried from sample development.
**Order received date:**Date when buyer send final purchase order.
Agreed delivery date: Final delivery date according to the contract.
Factory Name: It’s a dropdown field to select factory/suppliers name
NB: User can manage Factory Name from [ Party / Vendor add ] & [ Party / Vendor List]

Buyer may want some different type of samples before full production being start.

First fit sample : Buyer may want some different type of samples before full production being start.

Target send date: Target date to send the sample to buyer.
Actual date: The date when the sample has actually send.
Comments received date: When the buyer’s respons has been received against the sample.
Revised send date: If any trouble occurred on sending sample then fixed a revised date to send the sample again.Generally this is a rare case.

Size Set sample

Target send date: Target date to send the sample to buyer.
Actual date: The date when the sample has actually send.
Comments received date: When the buyer’s respons has been received against the sample.
Revised send date: If any trouble occurred on sending sample then fixed a revised date to send the sample again.Generally this is a rare case.
Revised Comments Date: Revised comment received date.

PP/Red/Blue/Seal Sample

Target send date: Target date to send the sample to buyer.
Actual date: The date when the sample has actually send.
Comments received date: When the buyer’s respons has been received against the sample.
Revised send date: If any trouble occurred on sending sample then fixed a revised date to send the sample again.Generally this is a rare case.
**Revised Comments Date:**Revised comment received date.

Press/Photo & Any Other Sample

Target send date: Target date to send the sample to buyer.
Actual date: The date when the sample has actually send.

**Imported accessories:**List of accessories which has imported like, Button, Rivet & Fake Leather Jacron.
Local accessories: List of accessories which has to be sources from local market like, Fake Leather Jacron
**Critical accessories:**Some accessories may need more emphasize, here merchandiser may list down them.
Create Production: If everything is ready then the order should be transferred to Production state by clicking the arrow button.

Production stages of Garments

In production section user can register production plan , accessories collection related information,inspection plan, test plan, cutting, printing, embroidery, swing, washing,packaging process.

Customer: Carried from previous state.
**Style Name:**Carried from previous state.
**Style No:**Carried from previous state.
**Order No:**Carried from previous state.
**Order Quantity:**Carried from previous state.

**Color Wise:**Carried from previous state.

**Price:**Carried from previous state.

Merchandiser: Carried from previous state.
Season: Carried from previous state.
Style Description: Carried from previous state.
Size Range: Carried from previous state.
Fabric/Yarn Composition : Carried from previous state.
Fabric/Yarn Details: Carried from previous state.
Factory: Carried from previous state.

[ Main Fabric/Yarn ] / [ 2nd/Yarn/ Fabric/Lining/Pocketing/ Collar/ Cuff ] /:

Required Quantity: How many pieces required.
Received Quantity: How many pieces supplied by supplier.This field has real time validation. If the received quantity is less than required quantity the field will become red with yellow background.
Balance: How many pieces remain to receive from supplier.
Received Date: When the products are received from supplier.

Swing Accessories [ Receive date]: When the swing accessories from the suppliers.
Finishing Accessories [Receive date]: When the finishing accessories is received from supplier.

Pre-production Meeting date: When merchandiser will discuss with factory before starting production.
Plan of giving final inspection [Date field]: When final inspection will be performed from QC team.

Production Plan:

Number of line /Machine
Target Qty Per Line
Cutting/knitting Start Date: Starting date of cutting/knitting.
Cutting/knitting Quantity: Quantity of Cutting/Knitting.
Print Production Quantity: How many product produced from print production.
**Embroidery/ Other Production Quantity:**How many product produced from embroidery / other production.
**Sewing Input Date:**When products provided for swing.
Sewing/Knitting Output Quantity: How many product produced after sewing/knitting.
**Wash Quantity:**How many perfect product produced after washing.
**Finishing/Ironing Qty:**How many perfect product produced after Ironing.
**Poly /Packing Pcs:**Number of packets after packaging.
**Carton Pcs:**Number of Cartons after packaging.
**Inline:**A text field to input the plan.Plan decided by Merchandiser and the Production manager about the setup of Lines in the production area and no of machines / persons to work per line and how much would be the production rate
Pre-final Date: Date field to put pre-final date.Pre-final Date is a pre-planned date given to the factory for the inspections.

[Production/Gold/Shipment/Black Seal Sample/]

Target Send Date: Planned sample sending date
Actual Send Date: Actual sample sending date
Comments Received Date: comments received date from buyer on sample
Test: buyer required
Test send date: Date field to input test send date.
Test result: a text field to input test result.
Test: Inhouse
Test date: Date field to input in house test date.
Test result: A text field to input test result.
MFG Final date: Date field for Buying House’s self final inspection date.
Third Party Final Date: Third Party final inspection date.
Final inspection /[Sending communication with buyer]: when inspection is completed, customer is contacted and the final inspection result would be provided at that date.
Green light /[ Date from buyer / forwarder]: If inspection results are all satisfactory, then buyer green signals the shipment. This is the date when the green signal is given by buyer.
Actual shipped quantity: Text field to input actual shipped quantity.
Color-wise [ X-Factory date]: Date field to entry color wise x-factory date.
Order [X-factory date]: Date field to entry final x factory date.

View Pre-production: User can see the pre-production stage of this order.
View Full Production: User can see full production stage.
**Create Shipment:**If production completed successfully user can transfer the production to the commercial/shipment stage.
Pre Item Shipment Status: Shipment can be partial or full. Which items are shipped is kept by this status.
Shipment Status: Dropdown field to select the status of shipment.
**Order Status:**Dropdown field to select order status.
**Update [Comment/Acc]:**User can update any change of previous state.

Commercial management

Commercial [Shipping]

Record Shipping Mode
Record Estimated time of Delivery & Arrival
Buying House & Supplier Invoice Management
Courier Details Management
Billing & Payment Information Management
Record Excess/Short Quantity

**Color Wise:**Carried from previous state.

**Price:**Carried from previous state.

**Factory:**Carried from previous state.
**Inspection Date:**Carried from previous state.
**Ex-Factory Date:**Carried from previous state.

**LC No. or ETC:**Text field to input LC No or ETC
**Lc issue date:**Date field for LC Issue date
**Lc expiry date:**Date field for LC expiry date.
**Product or Style Description:**Carried from previous state.
HS Code: Text field for HS code.
CAT: A text field for CAT entry.

Master LC Value : Carried from previous state.
Transfer LC Value: Carried from previous state.
**Ship Value as Master LC:**Carried from previous state.
**Ship Value as Supplier LC:**Carried from previous state.

**Ship Mode:**Dropdown field to select ship mode.
ETD: Estimated Time of Departure from bd port
ETD Mother: Estimated Time of Departure of Mother Vessel
ETA: Estimated Time of Arrival to customers destination port
BL No: Bill no.
BL Date: Bill Date
Supplier Invoice No: A text field to input supplier’s invoice number.
Supplier Invoice No: A text field to input supplier’s invoice number.
MFG Invoice No: Shelf invoice number the buying house.
Bank Bill No: Bill number of the Bank.
**Payment Due Date:**when the bill of factory will be paid. This is actually a part of accounts department of the buying house. But commercial department needs the information too.
Payment Received Date: Date field for payment received date.
Commission Received: Text field to input the received commission.

**Courier Number and Dates:**These are the commercial document reference no and communication dates which are related to this LC and order.
Factory to Buyer Shipping DOX:
Factory’s Bank to Buyer’s Bank:
RAN to MFG HK:
Factory’s Bank to MFG HK Bank:
MFG Hk to Buyer:
MFG KH Bank to Buyer’s Bank:
Remarks:
Create Accounts: This button helps to create accounts.From the data of Order and shipment, the commission calculation and payment tracking begins.
Update Accounts: This button helps to update any change in account.

MMS Accounts Management

Accounts

Color Wise: all field Carried from previous state.

Price : all field Carried from previous state.

**Bill Date:**Carried from previous state.
Ship Mood: Carried from previous state.
**Final Inspection Date:**Carried from previous state.
**EX-Factory Date:**Carried from previous state.
**ETD:**Carried from previous state.
**ETD Mother:**Carried from previous state.
**ETA:**Carried from previous state.
**Factory:**Carried from previous state.
**Supplier Invoice NO:**Carried from previous state.

Commission Received:

Fees(%):
Fees Per Unit:
Total Fees:
Short/Excess Received:
Conversion Rate:
Total Fees in BDT:
Received/ Receivable date:
Payment Mode:
Received Rate:
Total Fees Received in BDT:
Source Tax Deduction:
Short/Excess Received(BDT):

Compliance

Buying house management can keep record of their vendor’s compliance related information. Compliance module of PrismMMS helps management with keeping information about Auditor’s name, Audit report, Audit type, Audit standard etc.

Compliance --> add audit report

Audit Add :

Auditor : A text field to input auditor’s name.
Audited Factory: Factories name which has been audited. A dropdown field.
NB: User can manage factories from [ Party / Vendor] link.
Audit Standard: A dropdown field to select audit standard.
NB : User can manage audit standard from [ Compliance / Audit standard List ]
Audit Type: A dropdown field to select audit type.
NB: The audit type can be managed from [Compliance / Audit type list]
Audit No: A text field to input audit number.
**Audit Day:**A date field to select audit date.
**Validity day:**A date field to mark down when the validity will be expired.

Compliance --> Audit report list

User can also add new audit from the add button , to edit an existing audit user can use right side edit button.

Audit standard list:

Compliance --> Audit standard list

Edit audit standard: To edit Audit standard user can use the Right side edit button.

Add Audit Standard

3. Audit Type List:

Compliance --> Audit type list

Audit type Edit: To edit audit type user can use the right side edit button.

Add Audit type:

Dashboard View

Notification:

System alerts the associated user about order’s status like how many order have inspection date today, how many have completed inspection, how many are waiting for shipment,how many have expired it’s shipment date, which orders are in danger zone etc.User can see details information from each of the link.

Order received graph:

Management can see the client wise order receiving status at a glance for last six month.

Order shipped graph:

Management can see the client wise shipped quantity for last 6 month on a graphical view.

Order Received :

Order received details in a tabular form according to day, week, month, year.

No of order : How many order received.
Quantity: How many product have to manufacture.
Amount: Money against product.
Fees: Commission of buying house.
Avg Fee(%): Percentage of average fees.

Order Shipped :

The summary of shipped order in a tabular form according to Month and Year.

No of order : How many order received.
Quantity: How many product have to manufacture.
Amount: Money against product.
Fees: Commission of buying house.
Avg Fee(%): Percentage of average fees.

Absent:

Management can see at a glance how many employees absent today with causes of information.

Staff Movement:

Management can see the movement of staffs at a glance with detail information about where they are moving.

Sample development​

Pre-Production​

Production stages of Garments​

Production Plan:​

Commercial management​

Commercial [Shipping]​

MMS Accounts Management​

Accounts​

Compliance​

Compliance --> add audit report​

Audit Add :​

Compliance --> Audit report list​

Audit standard list:​

Add Audit Standard​

3. Audit Type List:​

Add Audit type:​

Dashboard View​

Notification:​

Order received graph:​

Order shipped graph:​

Order Received :​

Order Shipped :​

Absent:​

Staff Movement:​