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Letter Issuing

Letter Issuing in PrismERP allows HR or authorized personnel to generate and manage formal disciplinary letters such as warnings, notices, or explanations. It streamlines the communication process related to employee conduct and ensures that all issued letters are documented, traceable, and stored centrally within the system.

Key Features​

  • Generate various types of disciplinary letters (Warning, Show Cause, Suspension, etc.)
  • Use predefined templates with auto-fill options from employee records
  • Attach incident references or related documentation
  • Assign issue dates, effective periods, and expiration timelines
  • Maintain a log of all issued letters under each employee profile
  • Role-based access control for issuing and viewing sensitive communication

How to Use This Feature in PrismERP​

  • Initiate a Letter:

    • Navigate to the Letter Issuing module.
    • Select the concerned employee.
    • Choose the type of letter (e.g., Warning, Show Cause, etc.).

  • Use Templates:

    • Fill out or adjust content using predefined HR templates.
    • Auto-fill employee info and relevant details.

  • Link Incidents or Evidence:

    • Attach related incident reports or documentation for context.

  • Finalize & Issue:

    • Set issue date, validity period, and expiration (if applicable).
    • Save, print, or email the letter directly from PrismERP.

  • Audit & Access:

    • All letters are stored under the employee’s disciplinary record.
    • Authorized personnel can view or track letter history for future reference.

Letter Issuing