Show Cause Processing

The Show Cause Processing section in PrismERP allows users to issue and track show cause notices linked to complaints. A new notice can be created by selecting the Branch, Division, Department, Section, Sub Section, Floor, the related complaint, and the employee involved. Users can add detailed offense descriptions, attachments, reasons, execution dates, notice periods, and committee information for proper accountability.

Once added, show cause notices appear in the Show Cause List in PrismERP, where users can search and filter by Employee, Branch, Division, Department, Section, Sub Section, Floor, Status, Reference Number, Show Cause Number, or Date Range. From the list, users can update the status, generate reports, and track progress. Each notice can also be viewed in detail to add replies, manage attachments, and edit comments for smooth follow-up and documentation.

Add Show Cause

Field	Action
Branch	Select the branch related to the show cause.
Division	Select the division where the issue occurred.
Department	Select the department related to the show cause.
Section	Select the section under the department, if applicable.
Sub Section	Select the sub-section, if applicable.
Floor	Select the floor or work location.
Ref ID	Enter the reference ID of the complaint.
Complaint	Select the complaint associated with this show cause.
Employee	Select the employee for whom the show cause is being issued.
Offense Description	Enter the detailed offense description.
Attachment	Upload supporting documents, if any.
Complain By	Select the person who raised the complaint.
On Behalf Of	Select the employee if submitted on someone else’s behalf.
Show Cause Date	Select the date when the show cause is issued.
Execution Date	Select the date when the show cause is executed.
Notice Period	Enter the notice period, if applicable.
Reason	Enter the reason for issuing the show cause.
Action	Specify any required actions related to the show cause.
Misconduct	Select the type or category of misconduct.
Show Cause Committee Desc.	Enter description or purpose of the show cause committee.
Default Committee	Select if a default committee is being used.
Committee Members	Select members of the show cause committee.

After adding a new show cause notice, the user can view it in the Show Cause List and use the search and filter options to locate a specific entry. Filters are available for Employee, Branch, Division, Department, Section, Sub Section, Floor, Status, Reference Number, Show Cause Number, and Date Range to quickly find the required record. From the list, users can also update the status to complete or incomplete and generate reports in multiple formats as needed.

Each show cause notice can be viewed in detail from the Show Cause List. Here, users can see all related information, respond, add replies, and manage attachments to ensure proper follow-up and tracking.

Field	Action
Show Cause Information	View all information of the show cause notice, including employee, department, complainant, on behalf of, show cause data etc.
Reply by	Select the employee who will reply to the show cause notice.
Reply	Add the reply to the show cause.
Attachment	Add, view, download, or delete attachments related to the show cause notice.
Edit	Edit the show cause comment if needed.