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Department Master Data

Overview​

The Department Master Data stores all the department names and related configurations used across the system. It acts as a base for assigning employees to the right departments and plays a key role in reports, organizational hierarchy, and access controls.

Key Features​

  • Add, update, or remove departments
  • Set department code, name, and description
  • Link departments with company or branch
  • Used across HCM for reporting and role mapping
  • Helps define department-wise structure and headcount

Why It’s Important​

A well-maintained department list helps in better organization and HR management. It allows the system to group employees properly, generate department-specific reports, and manage workflows like approvals and payroll allocation more accurately.

How to Use in PrismERP​

A. List of Departments​

Here users will be able to see department depth.

B. Department Name​

Here users will be able to see department names and add department names.

  • To add new departments, users need to click the plus button and fill up necessary fields to add a new department.
  • To edit department name, click Edit button
  • Update name, code, or description and click Save to apply changes

Department Name

C. Departmental Hierarchy Admin​

This section allows users to configure and manage the department hierarchy. You can define parent-child relationships between departments to reflect the actual organizational structure.

Departmental Hierarchy Admin

D. Departmental Outlines​

Here, users can define names for each section or subsection within the organizational structure. It helps set up the complete department hierarchy and visualize how different units are layered under the main organization.

Departmental Outlines