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Fleet Registration

Fleet Registration in PrismERP allows organizations to systematically register and manage their vehicle assets—whether owned, leased, or rented. It forms the foundation for effective fleet management by maintaining a centralized database of vehicle details, ownership, and documentation. This module ensures transparency, accountability, and readiness for maintenance, inspection, or utilization scheduling.

Key Features​

  • Fleet Type Classification (Asset, Rental, Leased)
  • Grouping and Categorization of Fleets
  • Complete Vehicle Detail Entry (chassis, engine, capacity, etc.)
  • Optional sections for insurance, lease agreement, and security payment
  • Fleet List View with tabbed information: Fuel, Accidents, Service, Logs, etc.
  • Fleet Search and Filtering for quick lookup
  • Ability to add, edit, and manage fleet information from a single interface

1) Register a Fleet​

For registering a new vehicle for fleet, navigate to Register a Fleet

This function below shows all the screenshots of the procedure.

installation and setup of budget module

installation and setup of budget module

Required Information for Fleet Registration​

The above picture of the application explains all the information that is required to fill up in order to register a fleet. Functions are described below:

  • Fleet Type: Assigning the type of fleet whether asset, rental, or leased.
  • Select Group: Defines all the fleets to be grouped if required. You can add new groups by clicking the green "+" icon.
  • Select Fleet: Name of the fleet under a group (you can add that from the beside green "+" button).
  • Additional Fleet Details:
    • Registration expiry date
    • Vehicle type
    • Type of odometer
    • Seating capacity
    • Chassis number
    • Engine capacity
    • Issue date
    • Vehicle condition
    • Engine type
    • Transmission
    • Make, year, model, manufacturer
    • Date of registration

Additional Options (Optional)​

  • Lease Agreement Information
  • Security Money Payment Information
  • Fleet Insurance & License Info

(Note that these are optional and provided if you want to fill up more additional detailed information.)

2) Register Fleet List Page View​

Navigate to Register Fleet List

  • The list page displays all the registered fleets with their detailed information.
  • You can add or register a new fleet by clicking on the "+" icon at the top right corner.
  • Users can also edit or modify existing fleet information using the Edit button.

installation and setup of budget module

Tabs Available in Fleet List View​

  • Details
  • Driver’s Log
  • Accidents
  • Fuel Log
  • Rent Log
  • Income Logs
  • Parts
  • Duty Log
  • Service Schedule

3) Fleet Details List​

Navigate to Fleet Details List

installation and setup of budget module

  • Displays the overall fleet details list with a search filter for making the searching better for a specific fleet.
  • The list shows all fleets with their category type, fleet name, and overall vehicle information.
  • Helps in finding and tracking a specific fleet from the application easily.