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Asset Tracking

Monitor and Manage Asset Movement, Location, and Usage​

Asset Tracking in PrismERP provides organizations with powerful tools to monitor the status, location, movement, and usage of physical and intangible assets. This ensures real-time visibility, accountability, and efficient resource management across the enterprise.

What is Asset Tracking?​

Asset Tracking refers to the process of continuously monitoring where assets are, who is using them, and how they are being utilized. PrismERP enables this through serial numbers, asset assignment records, barcode integration, and location mapping—allowing businesses to reduce asset loss, improve utilization, and support audit readiness.

Key Features​

  • Real-Time Location Tracking Track which department, branch, or employee currently holds the asset.

  • Asset Movement History Maintain a log of all asset movements including transfers, assignments, and returns.

  • Barcode & QR Code Scanning Use barcode labels for quick tracking during audits, assignments, or asset movements.

  • Assignment Management Assign assets to employees or departments and monitor usage over time.

  • Transfer Logs View detailed logs of asset transfers between branches, cost centers, or locations.

  • Status Monitoring Track whether assets are Active, Under Maintenance, Assigned, or Disposed.

  • Alerts & Notifications Set notifications for asset returns, reassignment, or overdue assets.

How It Works in PrismERP​

  1. Asset Tagging

    • Assets are assigned a unique serial number and optionally a barcode or QR code.

  2. Assignment

    • Assets are assigned to departments, branches, or employees.

  3. Movement Logging

    • Every transfer or reassignment is recorded, including dates and responsible users.

  4. Location Update

    • Asset’s location data is updated in real-time across all modules.

  5. Reporting

    • Generate reports by asset status, location, assignment history, or movement trends.

Use Cases​

  • Track laptops, printers, and mobile devices in IT departments
  • Monitor heavy machinery or tools in production units
  • Follow asset movement across project sites or field offices
  • Manage shared office equipment across teams or branches
  • Audit inventory in warehouses with barcode scanning

Integration With​

  • Asset Assignment Module – For user/department-wise tracking
  • Asset Disposal Module – Marks end of life and removal from active tracking
  • Maintenance & Repair – Update asset status and service history
  • Barcode/Label Printing – Use labels for scan-based asset tracking
  • Branch Management – Tracks assets across multi-branch structures

Conclusion​

With Asset Tracking in PrismERP, organizations gain full visibility into asset location and usage, enabling better control, optimized utilization, and proactive management of resources.