Cheque Book

The Cheque Book feature in PrismERP brings cheque-related activities together, from registering a new cheque book to issuing payments and receiving cheques from customers or other parties. It includes options to maintain cheque book details, record cheque transactions, track cheque status, view payment and receipt information, and access related reports.

Add new cheque Book

Field	Action
Cheque Book No	Enter the unique number or ID for this cheque book.
Bank Account	Select the bank account linked to this cheque book.
Account Number	Enter the account number associated with the cheque book.
Bank Name	Enter or select the bank’s name.
Issue Date	Enter the date the cheque book was issued.
Leaf Prefix	Specify the prefix used on the cheque leaves (if any).
First Cheque No	Enter the number of the first cheque in the book.
Number of Leafs	Enter the total number of cheque leaves in this book.
Last Cheque No	Enter the number of the last cheque in the book.

Users can search for cheque books by entering the full or partial cheque book number and filter records by bank, branch, or account number. By opening a cheque book record, they can view and update its status, access individual cheque details such as account, bank, branch, issue date, cheque numbers, status, amount, voucher, party, and user, and generate cheque book statistics reports.

New Cheque Payment

Users can use the Cheque Payment option in PrismERP to pay vendors, employees, customers, or other parties by issuing cheques from a registered bank account. The payment is recorded with the cheque details and related accounting information.

Field	Action
Date	Enter the date of the cheque payment.
Party Type	Select the type of party (Vendor, Customer, Employee, etc.).
Party	Choose the vendor or party receiving the payment.
Branch	Select the branch.
Description	Enter a note or purpose for the payment, if applicable.
Debit Account	Select the account from which the payment is deducted.
Credit Account (Bank)	Select the bank account from which the cheque will be issued.
Bank	Select the bank linked to the cheque.
Account Number	Enter the bank account number.
Cheque Book	Select the cheque book to use for this payment.
Cheque Leaf	Choose the specific cheque leaf number from the cheque book.
Cheque Date	Enter the date written on the cheque.
Cheque Amount	Enter the amount for the cheque.
Project	Link the payment to a project, if applicable.
Description	Add any additional notes regarding the cheque, if applicable.

After saving a cheque payment it will be available on the cheque payment list.Users can search for cheque payments by payment number and filter records by party name, branch, status, or date range. They can also select or update the payment status as Pending, Completed, or Rejected.

By opening a cheque payment record, users can view detailed cheque information and related voucher information, as well as change the payment status. The available reports include General Report and Accountant View, which can be previewed and downloaded in different formats.

New Cheque Receive

Field	Action
Party	Enter the name of the customer or party issuing the cheque.
Cheque Number	Enter the cheque number.
Cheque Date	Enter the date written on the cheque.
Customer Bank	Select the bank that issued the cheque.
Bank Branch	Enter or select the branch of the customer's bank.
Receipt Book	Select the receipt book used for this cheque.
Receipt Leaf	Enter the receipt leaf number.
Cheque Amount	Enter the cheque amount.
Coll. Per.	Enter the collection percentage, if applicable.
Brand	Enter the brand or business unit, if applicable.
Project	Link the cheque to a project, if applicable.
Description	Add any additional notes or remarks about the cheque.

After adding a received cheque, users can search for it by voucher number, cheque number, or money receipt number. They can also filter records by party, receive order, customer bank, bank account, brand, cheque status, amount, salesperson, branch, and date range. From the list, users can also filter cheques issued to the bank, update cheque status, add a Money Receipt, link a Sales Order, and edit the received cheque details.

If a user clicks on the cheque number, the received cheque details page opens. From there, users can view the cheque summary, accounting information, related attachments, detailed cheque records, and cheque history. The Reports section also provides options to preview and download different cheque-related reports.

Issued Cheques

The Issued Cheques list shows all cheques issued by the organization, regardless of the payment transaction they belong to. Users can find a cheque by its voucher number, cheque number, or party name, apply filters to narrow down the list, and view or download cheque reports. A purchase order can also be linked to a cheque from this list when required.

The cheque details page has five tabs: General View, Accountant View, Attachments, Cheque View, and Cheque History. General View shows the cheque date, amount, party, and bank details. Accountant View contains the debit and credit amounts and reference vouchers. Attachments stores the related documents, while Cheque View shows the cheque book, leaf number, and cheque date. Cheque History keeps a record of actions performed on the cheque, including status changes.