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Asset Transfer

Move Assets Between Branches or Employees with Proper Transfer Documentation​

Asset Transfer in PrismERP allows organizations to efficiently and accurately relocate assets between branches, departments, or employees. This module ensures all transfers are recorded with proper documentation and audit trails—supporting accountability, asset visibility, and organizational control.

What is Asset Transfer?​

Asset Transfer refers to the formal movement of an asset from one responsible party or location to another within the organization. Whether it's relocating a computer to a new department or moving machinery to a different site, PrismERP captures each transfer with all relevant details and approvals.

Key Features​

  • Branch-to-Branch Asset Movement Seamlessly transfer assets between different branches with traceability.

  • Employee-to-Employee Assignment Change Reassign assets from one employee to another while keeping history.

  • Detailed Transfer Form Include transfer date, reason, origin and destination, asset details, and responsible users.

  • Approval Workflow Support Route asset transfer requests through required authorization levels.

  • Linked Documentation Attach relevant forms, requisitions, or approval files for audit purposes.

  • Asset Status Updates Automatically reflect new status/location of the asset upon completion of transfer.

  • Audit Trail Maintain full history of who transferred what, when, and where.

Process Flow in PrismERP​

  1. Initiate Transfer Request

    • Select the asset, current holder/location, and intended destination.

  2. Fill Transfer Details

    • Add date, remarks, and attach supporting documentation.

  3. Approval & Authorization

    • Submit for approval based on company-defined workflow.

  4. Execute Transfer

    • Upon approval, system updates the asset’s assigned branch/employee.

  5. Review & Report

    • View transfer logs, filter by branch/employee/date, and generate reports.

Use Cases​

  • Moving IT equipment to another office location
  • Reassigning company vehicle from one employee to another
  • Relocating machinery to another plant or warehouse
  • Transferring furniture between departments
  • Managing bulk transfers during office relocations

Integration With​

  • Asset Assignment Module – Updates new employee or department assignments
  • Branch Management – Supports movement across organizational units
  • Asset Tracking – Reflects updated location and movement history
  • Approval Workflow Engine – Enforces internal control and authorization
  • Financial Modules – Updates depreciation or valuation as needed

Conclusion​

With Asset Transfer in PrismERP, organizations ensure that every asset movement is properly tracked, authorized, and documented—minimizing risk and improving operational efficiency.