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Auto Serial Generation

System-Generated Unique Sequential Numbers for Records or Transactions Automatically​

In any enterprise system, maintaining unique identifiers for records is crucial for traceability, data integrity, and streamlined operations. Auto Serial Generation in PrismERP ensures that each transaction, asset, requisition, or record gets a system-generated, sequential, and unique serial number—removing manual effort and preventing duplication.

What is Auto Serial Generation?​

Auto Serial Generation refers to the automatic creation of unique serial numbers for various business transactions or records within the system. These serials are configured based on predefined rules such as prefixes, suffixes, date codes, or numeric sequences, depending on the business context.

Key Features​

  • Automatic Serial Assignment Automatically generates and assigns a unique number at the time of record creation.

  • Customizable Serial Format Supports different formats such as:

    • Prefix/Suffix (e.g., INV-, PO-, ASSET-)
    • Date-based codes (e.g., 2025/001)
    • Alphanumeric combinations

  • Sequential Numbering Maintains numeric order for tracking and audit purposes.

  • Module-Wide Application Applicable across multiple modules including:

    • Sales & Invoicing
    • Procurement
    • Inventory
    • Assets
    • Fund Requisition
    • Projects
    • HR & Payroll

  • Branch or Department Specific Serial Supports location-specific or department-specific serial generation.

  • Duplicate Prevention Guarantees each serial is unique and non-repetitive.

Use Cases​

  • Generating unique invoice numbers per customer or region
  • Auto-creating asset tags for newly added equipment
  • Assigning serials to inventory batches or transfer orders
  • Tracking fund requisitions with a unique reference ID
  • Issuing employee codes during onboarding

Configuration in PrismERP​

Admins can configure serial generation rules through the setup or master configuration module. Each module can be set up with its own format and logic, including:

  • Number padding
  • Prefixes per document type
  • Date stamps
  • Reset logic (e.g., monthly/yearly resets)

Conclusion​

Auto Serial Generation in PrismERP streamlines operations, reduces errors, and ensures your records are traceable and uniquely identifiable. It’s a foundational tool for enterprises that value precision, consistency, and operational control.