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Barcode / Label Printing

Barcode and label printing is a critical feature in asset management, enabling fast and accurate identification, tracking, and auditing of assets across the organization. PrismERP provides built-in support for generating and printing barcodes or asset labels directly from the system.

What is Barcode / Label Printing?​

Barcode / Label Printing allows organizations to generate and print physical identification labels for each asset or asset group. These labels typically contain a barcode, asset code, product name, serial number, and other relevant details. Once printed and attached to the asset, these labels help automate tracking, reduce errors, and simplify audits.

Key Features​

  • Auto Barcode Generation Automatically create barcodes for new assets using predefined formats.

  • Custom Label Design Configure what appears on the label (e.g., asset name, code, branch, department, barcode, etc.).

  • Print Single or Bulk Labels Print labels for one or multiple assets at once.

  • Barcode Format Options Support for multiple barcode standards (e.g., Code 128, QR Code, EAN-13, etc.).

  • Printer Compatibility Compatible with standard barcode printers and label printers.

  • Asset-Level Printing Generate labels directly from the asset or asset product detail view.

  • Batch Printing Print barcodes for a full asset category, department, or branch in a single action.

Use Cases​

  • Tagging computers, furniture, and office equipment
  • Printing barcodes for manufacturing tools and parts
  • Labeling medical devices and lab equipment in hospitals
  • Generating QR-coded ID labels for university lab kits
  • Identifying warehouse or factory machinery

Workflow Example​

  1. Add New Asset

    • Navigation Asset Add Asset Product
    • System auto-generates a unique asset code

  2. Generate Barcode

    • System assigns a barcode linked to the asset code

  3. Print Label

    • Navigation Asset Asset List Print Barcode`
    • Choose layout, label size, and print format

  4. Attach to Asset

    • Physically attach the label to the asset for ongoing use

Integration with Other Modules​

  • Inventory Management: Scan barcodes to move or audit stock
  • Asset Tracking: Use scanners to view asset history or location
  • Depreciation: Link barcode with depreciation records
  • Assignment Module: Scan to assign or return assets
  • Asset Disposal: Identify disposed assets via barcode scan

Conclusion​

With Barcode / Label Printing in PrismERP, asset tracking becomes faster, more accurate, and fully auditable. Whether you’re managing thousands of assets or just a few, this feature ensures consistent identification and seamless system integration.