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Custom Serial Assignment

Manually Assigning Unique Serial Numbers Based on User-Defined Rules​

In organizations where asset or item identification follows a specific naming or numbering scheme, PrismERP’s Custom Serial Assignment feature allows users to manually assign unique serial numbers. This ensures complete control and flexibility over serial number structures, aligning with internal policies, industry requirements, or compliance standards.

What is Custom Serial Assignment?​

Custom Serial Assignment refers to the ability to manually define and assign serial numbers to assets, inventory items, or products based on organization-specific rules or patterns. Instead of relying on system-generated sequences, users can input customized serial values that follow predefined structures—such as location codes, department prefixes, or date-based formats.

Key Features​

  • Manual Serial Entry Allows users to enter serial numbers manually during item creation, assignment, or registration.

  • Custom Format Support Accepts alphanumeric serial structures based on company or regulatory requirements (e.g., BR-2025-001, IT-KH-045, etc.).

  • Uniqueness Validation Ensures each serial number is unique across the system to prevent duplication.

  • Flexible Assignment Points Assign serials during:

    • Asset registration
    • Purchase order entry
    • Goods receipt
    • Asset assignment

  • Search and Filter Retrieve assets or items using custom serial numbers for quick identification and tracking.

  • Audit and History Tracking Keeps a full log of custom serial creation, modification, and usage across modules.

Use Cases​

  • Assigning serials based on asset location or branch (e.g., DHK-LAP-005)
  • Using purchase date or batch code in serial format (e.g., 202507-XYZ123)
  • Tagging hospital or lab equipment with department-specific serials
  • Categorizing items by function (e.g., HR-LTP-0004 for HR laptops)

Integration​

  • Asset Management Apply custom serials to newly added or existing assets.

  • Inventory Management Manually assign serials to stock items during receipt or transfer.

  • Asset Assignment Track asset allocation per unique serial number.

  • Depreciation Link depreciation schedules to each custom serial for precise tracking.

  • Reporting Generate serial-based asset or inventory reports for auditing or operational needs.

Conclusion​

Custom Serial Assignment in PrismERP enables organizations to tailor asset and inventory identification exactly to their operational or regulatory needs. This manual control ensures clarity, avoids duplication, and enhances traceability across the system.