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Custom Serial Printing Format

Define and Print Serials in a User-Defined Custom Format​

The Custom Serial Printing Format feature in PrismERP empowers organizations to generate and print asset serials or barcodes using predefined rules or custom structures. This enhances traceability, enforces standardization, and supports business-specific identification schemes.

What is Custom Serial Printing Format?​

Custom Serial Printing Format allows users to design and generate serial numbers using a structured template or logic defined by the organization. These serials can then be printed on labels or barcodes for use in asset tagging, inventory tracking, and identification.

Key Features​

  • User-Defined Serial Structure Define custom serial formats using dynamic fields (e.g., branch code, asset type, date, sequence).

  • Format Components Include:

    • Prefix (e.g., BR, EQ, IT)
    • Branch or Department code
    • Year or date
    • Unique incremental number

  • Example Format BR-IT-2025-0001 (Branch - Asset Type - Year - Serial)

  • Auto and Manual Generation System can auto-generate based on rules or allow manual input following format validation.

  • Custom Label Design Print serials on customizable label templates with logo, asset info, and barcode.

  • Serial Validation Rules Ensure every serial generated is unique and adheres to the defined structure.

  • Integration with Barcode Printing Combine custom serials with barcode generation and label printing.

How It Works​

  1. Define Serial Format Template

    • Navigation Asset Serial Configuration
    • Choose fields: Branch code, date, sequence, etc.

  2. Generate Serial

    • System generates serials automatically or user creates them manually.

  3. Print Serial Label

    • Navigation Asset List Print Serial
    • Select label layout and print as needed.

Use Cases​

  • Generate custom serials for IT assets like laptops or printers
  • Define vehicle serial formats for a logistics fleet
  • Create department-specific serials for tools or machines
  • Print custom QR/barcode labels with embedded serial numbers

Integration with Other Modules​

  • Asset Management: Links custom serials to asset items and products
  • Barcode & Label Printing: Prints serials on asset labels
  • Inventory Tracking: Identifies assets by serial during transfers or audits
  • Assignment Module: Assign and track based on unique serials
  • Asset Disposal: Mark disposed serials with proper reference

Conclusion​

PrismERP’s Custom Serial Printing Format gives your organization the flexibility and control needed to maintain a professional and traceable asset identification system. Tailor it to match your operational, compliance, or branding needs.