Cheque Book

The PrismERP Cheque Management feature makes it easy to handle all cheque-related operations in one place. It covers adding new cheque books, issuing cheques, recording payments, and receiving cheques.With PrismERP, users can track cheque status, link cheques to vouchers or sales orders, and maintain detailed records. Powerful search, filter, and reporting tools make it simple to monitor cheque activities and generate reports like General Report, Monthly Money Receipt, and Accountant View.

1. Add new cheque Book

Field	Description / Action
Cheque Book No	Enter the unique number or ID for this cheque book.
Bank Account	Select the bank account linked to this cheque book.
Account Number	Enter the account number associated with the cheque book.
Bank Name	Enter or select the bank’s name.
Issue Date	Enter the date the cheque book was issued.
Leaf Prefix	Specify the prefix used on the cheque leaves (if any).
First Cheque No	Enter the number of the first cheque in the book.
Number of Leafs	Enter the total number of cheque leaves in this book.
Last Cheque No	Enter the number of the last cheque in the book.

2. Cheque Book List

2.1 Cheque Book Search & Filter Option

Field	Description
Cheque Book No	Search cheque books by full or partial cheque book number.
Bank	Filter cheque books by bank name.
Branch	Filter cheque books by branch.
Account Number	Search or filter by account number linked to the cheque book.

2.2 Cheque Book Details view

Field	Description
Status	View and update the status of each check book.
Cheque Details	Access individual cheque details like (account, bank, branch, issue date,statistics,numbers, status,amount, voucher, party, and user.)
Reports	Generate chequebook statistics report

3. New Cheque Payment

Basic Information:

Field / Section	Description
Date	Enter the date of the cheque payment (e.g., 2025-12-14).
Party Type	Select the type of party (Vendor, Customer, Employee, etc.).
Party	Choose the vendor or party receiving the payment.
Branch	Select the branch.
Description	Enter a note or purpose for the payment.(if applicable)

Account Information:

Field / Section	Description
Debit Account	Select the account from which the payment is deducted
Credit Account (Bank)	Select the bank account to issue the cheque from.

Cheque Information:

Field / Section	Description
Bank	Select the bank linked to the cheque.
Account Number	Enter the bank account number.
Cheque Book	Select the cheque book to use for this payment.
Cheque Leaf	Choose the specific cheque leaf number from the cheque book.
Cheque Date	Enter the date written on the cheque.
Cheque Amount	Enter the amount for this specific cheque.
Project	Link the payment to a project if applicable.
Description	Add any extra notes regarding this cheque.(if applicable)

4. Cheque Payment List

4.1. Cheque Payment Search and Filter Option

Field	Description
Number	Search by cheque payment number.
Party	Filter by party name
Branch	Filter by branch.
Status	Select or update the payment status: Pending / Completed / Rejected.
From / To Date	Filter payments within a specific date range.

4.2 Cheque Payment Details View

Field	Description
Detail Information	Access and view detailed information of the cheque.
Voucher Information	Access and view voucher information and change the status.

4.3 Cheque Payment Report

Field	Description
Report	Preview and download two types of reports in multiple format: General Report and Accountant View.

5. Issued Cheques

5.1 Issued Cheques: Search & Actions

Field	Description
Voucher No	Search by voucher number.
Cheque No	Search by cheque number.
Cheque Status	Filter by cheque status (Pending, Cleared, Rejected, etc.).
Date Type	Select the type of date to filter
Bank	Filter by bank.
Bank Acc.	Filter by specific bank account number.
Party	Search by party name (full or partial).
Branch	Filter by branch (or “All” for all branches).
From / To Date	Select the date range to filter the report (e.g., 2025-12-07 → 2025-12-14).
Report	Preview and download cheque payment reports in multiple format.
Add PO	Tag a purchase order to the cheque (if applicable)

5.2 Issue Cheques Detail View

View / Tab	Description
General View	View a summary of the cheque including date, amount, party, bank etc.
Accountant View	View the cheque in accounting context, including debit.credit amount and reference vouchers.
Attachments	View,download and upload documents related to the cheque
Cheque View	View detailed cheque information such as cheque book, leaf number, and cheque date.
Cheque History	View a chronological log of all actions and updates related to this cheque, including status changes.

6. New Cheque Receive

Basic Information:

Field / Section	Action
Receive Date	Enter the date the cheque is received
Branch	Select the branch receiving the cheque
Voucher Account	Choose the voucher account for this receipt
Cheque In Hand Account	Select the account where the cheque will be recorded until deposited

Cheque Information:

Field / Section	Action
Party	Enter the name of the customer or party issuing the cheque
Cheque Number	Enter the cheque number
Cheque Date	Enter the date written on the cheque
Customer Bank	Select the bank that issued the cheque
Bank Branch	Enter or select the branch of the customer’s bank
Receipt Book	Select the receipt book used for this cheque
Receipt Leaf	Enter the receipt leaf number
Cheque Amount	Enter the amount of the cheque
Coll. Per.	Enter the collection percentage if applicable
Brand	Enter brand or business unit (if applicable)
Project	Link to a project (if needed)
Description	Add any additional notes or remarks about the cheque

7. Received Cheque List

7.1 Received Cheque Search & Action

Field	Action
Voucher No	Search by voucher number.
Cheque No	Search by cheque number.
Money Receipt	Search by money receipt number.
Party	Filter by party name.
Rcv. Order	Filter by receive order.
Cus. Bank	Filter by customer’s bank.
Bank Acc.	Filter by specific bank account.
Brand	Filter by brand or business unit.
Status	Filter by cheque status (On Hand / Issued To Bank / etc.).
Amount ( > )	Filter cheques greater than a specific amount.
Amount ( < )	Filter cheques less than a specific amount.
S. Person	Filter by salesperson.
Branch	Select the branch (or “All” for all branches).
Date Type	Choose type of date to filter.
From / To Date	Select date range to filter the report (e.g., 2023-12-07 → 2025-12-14).
Issued to Bank	Filter cheques that have been issued to the bank.
Status	Update the status of the cheque (On Hand / Issued To Bank / etc.).
MR	Add a Money Receipt for the selected cheque.
SO	Tag a Sales Order (SO) to the selected cheque.
Edit	Edit the original received cheque details if required.

7.2 Received Cheque Detail View

View / Tab	Description
General View	View a summary of the received cheque, including receive date, party, cheque number, amount, customer bank, and branch.
Accountant View	View the cheque in accounting context, including ledger entries, voucher information, and linked accounts.
Attachments	View or upload documents related to the cheque, such as money receipts, invoices, or supporting documents.
Cheque View	View detailed cheque information including cheque book, receipt leaf, cheque date, and cheque in hand account.
Cheque History	View a chronological log of all actions and updates related to the cheque, including status changes and edits.
Reports	Preview or download general, monthly money receipt, accountant view reports