Financial Doc

The Financial Doc feature in PrismERP helps record and track inbound and outbound financial documents in an organized way. It allows users to capture branch details, payment methods, party information, amounts, and cheque data when needed. Documents can be linked with vouchers, set to impact accounts, and managed through receipt books for better control. All records are maintained with branch context and can be easily searched, updated, and reported from a single list.

Add Financial Doc

Field	Action
Branch	Select the branch for which the financial document is being created.
Type	Select the document type (e.g., In Bound, Out Bound).
Doc Type	Select the specific type of financial document.
Payment Method	Choose the payment method (e.g., Cheque, Cash, Bank Transfer).
Party Type	Select the type of party involved (e.g., Customer, Supplier, Ad. Agent).
Party	Select the party from whom the payment is received or to whom it is made.
Receive Date	Enter the date when the payment/document is received.
Amount	Enter the amount of the transaction.
Im. Voucher	Select related im.voucher if applicable.
A/C Impact	Select whether this document impacts accounts (Yes/No).
Exp. Margin	Enter any expected margin if applicable.
Receipt Book	Select the receipt book associated with this transaction.
Receipt Leaf	Enter the leaf number of the receipt used.
Cheque Number	Enter the cheque number, if applicable.
Bank	Select the bank issuing the cheque.
Cheque Date	Enter the date on the cheque.
Expiry Date	Enter the expiry date of the cheque.
Description	Enter any additional remarks or notes regarding the financial document.

Financial Doc List – Search & Actions

Field	Action
FnD No	Search by Financial Document number to locate a specific record.
Status	Filter by document status (e.g., All, Pending, Cleared) and update the doc status as required.
Party	Filter by party to view records associated with a specific customer, vendor, or agent.
D. Method	Filter by payment method (e.g., All, Cheque, Cash, Bank Transfer).
From	Filter by start date of the transaction period.
To	Filter by end date of the transaction period.
Branch	Filter by branch to view records for a specific branch.
Add New	Add a new financial doc directly from the list.
Edit	Edit a financial doc to update its details.
Report	Generate, preview, and download report in multiple formats.

Add Financial Doc Type

Field	Action
Name	Enter the name of the financial document type.
Code	Enter a unique code to identify the document type.
Account	Select the account associated with this financial document type.
Description	Enter any notes or details about the document type.