Account Payable Planning
Account Payable Planning in PrismERP helps users manage vendor payments and payable schedules efficiently. Users can create and update payment plans, check pending vouchers, and view summarized payable data. The module includes AP Scheduling for managing individual vendor schedules and Account Payable Analysis for reviewing overall vendor balances and planned payments.
Add Account Payable Schedule
| Field | Action |
|---|---|
| Vendor | From the Vendor List, choose the vendor for whom a new schedule needs to be created or an existing schedule needs to be updated. |
| Pending Vouchers | Check the Pending Voucher List to see all unpaid invoices or balances due for the selected vendor. |
| Date | Enter the specific date on which the payable is planned to be made. |
| Amount | Enter the exact amount that is planned to be paid to the vendor. |
| Schedule | Add the schedule to save the planned payable and update the vendor’s account. |
After a schedule is added for a selected customer, the details appear in the Schedule List. The interface is divided into three sections for clear customer account management. In the Customer List, the user can see all customers with outstanding dues and select a customer to view and manage account details. The AR Scheduling & Pending Voucher List shows scheduled plans and pending vouchers for the selected customer.In the Balance with Last 5 Transactions section, the user can see the current balance of the selected customer along with their last five transactions for quick reference.
It also allows users to manage schedules with options to edit, reschedule, or delete existing entries. Users can approve the schedule and can edit a schedule while it's in pending state by selecting it from the list, updating the scheduled date and amount. If a schedule is no longer required, users can delete a schedule by selecting it and confirming deletion, which removes it permanently from the Schedule List.User can add a payment voucher for the vendor directly from the page.
Account Payable Analysis
The Account Payable Analysis provides an overview of all vendor payables. Users can navigate to AP Analysis to view summarized data for all vendors. The Vendor Balance section shows the total outstanding balance for each vendor, helping users identify high-value payables. Payable Amount displays amounts scheduled to be paid within the selected period, allowing users to track upcoming payments. Paid Amount shows what has already been paid to vendors. Unapproved Balances lists amounts that are still pending approval.
