Multi-Branch Vouchers

In PrismERP, vouchers can be created for a specific branch or made accessible to all branches. When a voucher is linked to a branch, only users of that branch can access it, view its details, or record transactions. All entries such as payments, receipts, journal entries, or fund transfers are posted to the branch’s ledger and reflected in its reports.

When a voucher is available to all branches:

• The voucher record exists across all branches, so users from any branch with the right permissions can view or use the voucher form.
• Transactions are recorded separately for each branch, meaning ledger updates, balances, debits, and credits are calculated independently.
• Even though the voucher is shared, each branch maintains its own balance. The financial data of one branch is not affected by entries from another.
• This applies to all voucher types—payment, receipt, journal, or fund transfer—so each branch keeps its own ledger entries accurate while using the same voucher template.

Permissions and approvals also apply to multi-branch vouchers. Only authorized users can create, edit, or post entries, and all transactions retain branch context in reports and reconciliations. Inter-branch transactions can also be recorded, allowing branches to work together while keeping financial records separate.