Chart of Accounts

The Chart of Accounts in PrismERP provides a structured framework to manage all company accounts efficiently. It allows users to create and categorize new accounts including cash, bank, and short-term liabilities—directly from the account list. Account groups can be organized under headers with defined liquidity order, cash flow, and equity classifications. Users can generate, preview, and download reports for detailed analysis, manage account access for individual users, and perform financial closing by month and year. This ensures organized financial tracking, controlled access, and accurate reporting across all branches and account types.

Add New Account

Field	Action
Account Name	Enter the name of the account to identify it clearly in the system.
Account Type	Select the type of account to classify it correctly.
Sub Account of	Specify the parent account under which this account falls, if applicable.
Note	Add any notes or remarks about the account for internal reference.
Account Code	Enter a unique code for the account to identify it in reports and transactions.
Account Group	Select the account group this account belongs to, for organized reporting and grouping.
Opening Date	Enter the date when the account is activated or starts operating.
Opening Balance	Enter the opening balance for the account to reflect initial financial standing.
Branch	Select the branch under which this account will operate.
Currency	Select the currency for this account to ensure correct financial calculations.
Description	Provide additional information or description about the account to clarify its purpose.

Add Cash Account

Field	Action
Account Name	Enter the name of the account to identify it clearly in the system.
Sub Account of	Specify the parent account under which this cash account falls, if applicable.
Note	Add any notes or remarks about the account for internal reference.
Account Code	Enter a unique code for the account to identify it in reports and transactions.
Account Group	Select the appropriate account group for organized reporting and grouping.
Opening Date	Enter the date when the cash account becomes active or starts operating.
Opening Balance	Enter the opening cash balance to reflect the initial financial position.
Branch	Select the branch for which the cash account is created.
Currency	Select the currency to ensure correct financial calculations.
Description	Provide additional information or a brief description to clarify the purpose of the cash account (if applicable).

Add Bank Account

Field	Action
Account Name	Enter the name of the bank account to identify it clearly in the system.
Sub Account of	Specify the parent account under which this bank account falls, if applicable.
Note	Add internal notes or remarks related to the bank account for reference purposes.
Account Code	Enter a unique account code used for identification in reports and transactions.
Account Group	Select the appropriate account group for proper financial categorization and reporting.
Opening Date	Enter the date when the bank account becomes active.
Opening Balance	Enter the opening balance to reflect the initial bank balance.
Branch	Select the branch under which this bank account will operate.
Currency	Select the currency to ensure accurate financial calculations.
Description	Provide additional information or a brief description to clarify the purpose of the bank account.
Bank Name	Select a bank name from the list to associate the account with a specific bank.
Prefix	Enter a prefix if required for cheque numbers or bank-related references.
Account Number	Enter the official bank account number exactly as provided by the bank.
Bank Description	Add any additional bank-specific details or notes for internal reference.

Add Short Term Liabilities Account

Field	Action
Account Name	Enter the name of the short-term liabilities account to identify it clearly in the system.
Sub Account of	Specify the parent account under which this account falls, if applicable.
Note	Add internal notes or remarks related to the account for reference purposes.
Account Code	Enter a unique account code used for identification in reports and transactions.
Account Group	Select the account group for proper financial categorization and reporting.
Opening Date	Enter the date when the account becomes active.
Opening Balance	Enter the opening balance to reflect initial liabilities.
Branch	Select the branch under which this account will operate.
Currency	Select the currency to ensure accurate financial calculations.
Description	Provide additional information or a brief description to clarify the purpose of the account (if applicable).

Chart of Accounts

Field	Action
Add New Account	Add a new account directly from the account list.
Report	Generate reports, preview them on-screen, and download in multiple formats (PDF, Excel, CSV) for analysis or record-keeping.

Add Account Group

Field	Action
Header	Select a header under which the new group will be categorized.
Group Name	Enter a unique name to identify the account group clearly in the system.
Liquidity Order	Specify the order of the group in financial statements to reflect liquidity or priority.
Notes	Add any internal notes or remarks about the group for reference.
Cashflow	Check this box if the group should be included in cash flow reporting. Select the cashflow category if marked yes.
Equity	Check this box if the group is classified under equity in financial statements.

Account Access Management

Field	Action
Type	Select the account type to filter accounts for access management.
User	Select the user for whom access will be managed.
Account List	After selecting Type and User, a list of accounts appears with checkboxes. Mark a checkbox to make the corresponding account inaccessible for the selected user.

Financial Closing

Field	Action
Closing Year	Select the year for which the financial closing should be performed.
Month	Select the month to close accounts for that specific period.