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Party Ledger

The Party Management module within PrismERP FMS helps organizations manage and track their interactions with both vendors and customers. This module is critical for managing business relationships, tracking transactions, and ensuring proper accounting for both sales (customers) and purchases (vendors).

Party Ledger enables users to track all transactions with a specific party or customer.

Type of Party​

The following sections will be covered in detail:

  1. Managing Vendor
  2. Managing Customer

Managing Vendor​

1) Add New Vendor​

To add a new vendor, navigate through the menu Parties Vendor New Vendor

Fill out the necessary details to complete the vendor creation:

  • Name: Name of the party
  • Print as: This will automatically show the same name assigned in the "Name" section
  • Sub Type: Type of Vendor (whether individual or organization)
  • Opening Balance: If there’s any amount due before assigning in the application
  • Nationality: Nationality of the vendor
  • Phone, Mobile Contacts & Email: Contact information if available

Company Information​

Add details about the vendor’s company (if applicable).

Contact Information​

Provide the contact details for communication.

Address Information​

Enter the address details of the vendor.

Account Information​

Fill in the account-related information for the vendor.

2) Vendor List​

This section shows the list of all vendors created in the application. You can easily view and manage your vendors here.

Managing Customer​

1) Add New Customer​

To add a new customer, navigate through the menu Parties Customer New Customer

The window will be similar to adding a new vendor, with the following additional information:

  • Contact Person Information:
    You can provide the name and contact number of a contact person for any customer company.

2) Customer List​

This section displays the list of all customers in a page-view format. You can view and manage all customer information here.