Special Type Vouchers

Special Type Vouchers in PrismERP are designed to handle financial transactions that go beyond the standard payments, receipts, and journal entries. They help manage tasks such as tax deductions, expenses, advance payments, refunds, multi-customer receipts, and project-specific transactions with accuracy and clarity.The main Special Type Vouchers include Withholding Payment Voucher, Expense Voucher, Advance Receive Voucher, Refund Voucher, Payment Journal Voucher, Receive Journal Voucher, Custom Payment Journal Voucher, Custom Receive Journal Voucher, Receipt for Multi-Customer, Receipt for Multi-Customer (Fixed Account), Receive Against Multiple Sales Orders, and Cash Point Adjustment.

With these vouchers, PrismERP ensures that even the most complex transactions are recorded properly, keeping financial management organized, reliable, and easy to follow.

1. Withholding Payment Voucher

Field	Description / Action
Date	Enter the voucher date.
Party Type	Select the type of party (Vendor, Customer, Employee, All).
Vendor	Select the vendor linked to this voucher.
Amount	Enter the gross payment amount before deductions.
VDS (%)	Enter the Withholding VAT/Tax percentage (VDS) applicable.
TDS (%)	Enter the Tax Deducted at Source (TDS) percentage applicable.
Payment Method	Select the payment method (Cash, Bank, Cheque, Mobile Banking, etc.).
Budget Item	Select the specific budget item.
Debit Account	Select the account to debit for this voucher (e.g., Accounts Payable).
Credit Account	Select the account to credit for this voucher (e.g., Cash, Petty Cash).

2. Expense Voucher

Field / Section	Description / Action
Date	Enter the voucher date.
Amount	Enter the expense amount in BDT.
Payment Method	Select the method (Cash, Bank, Mobile Banking, etc.).
Vendor	Select the vendor linked to this expense.
Budget Item	Select the specific budget item.
Debit Account	Select the account to record the expense (e.g., Expense Ledger).
Credit Account	Select the account from which the money is paid (e.g., Cash, Bank).

3. Advance Receive Voucher

Field	Action
Date	Enter the voucher date.
Amount	Enter the received amount in BDT.
Payment Method	Select the method (Cash, Bank, Mobile Banking, etc.).
Product Category	Select the product category.
Party Type	Select the party type (Customer, Vendor, Employee, All).
Customer	Select the customer linked to this advance receipt.
Territory Rep.	Select the responsible sales/territory representative.
Address	Enter or system auto-fills the address.
Receipt Book	Select the receipt book. (if applicable)
Receipt Leaf	Enter the receipt leaf number. (if applicable)
Budget Item	Select the specific budget item.
Debit Account	Select the account receiving the money.
Credit Account	Select the account to credit.
Products	Select the product being received in advance.
Products-Quantity	Enter the quantity of the product.
Products–Unit Cost	Enter the unit cost of the product.
Products –Discount	Enter any discount applied.
Products – VAT(%)	Enter VAT percentage if applicable.

4. Refund Voucher

Field	Action
Date	Enter the voucher date.
Amount	Enter the refund amount in BDT.
Payment Method	Select the method (Cash, Bank Deposit, Mobile Banking, etc.).
Party Type	Select the party type (Customer, Vendor, Bank, Employee, All).
Bank	Select the bank linked to this refund (if Party Type = Bank).
Address	Enter or system auto-fills the address.
Budget Item	Select the specific budget item.
Debit Account	Select the account receiving the refund (e.g., Accounts Receivable).
Credit Account	Select the account to credit (e.g., Cash, Bank).
Products - Item	Select the product item
Product	Select the product being refunded.
Products – Quantity	Enter the quantity of the product.
Products – Unit Cost	Enter the unit cost of the product.
Products – Discount	Enter any discount applied.
Products – VAT(%)	Enter VAT percentage if applicable.

5. Payment Journal Voucher

Field	Action
Date	Enter the voucher date.
Ref Voucher	Enter reference voucher number (if applicable).
Party Type	Select the party type (Customer, Vendor, Employee, All).
Vendor	Select the vendor linked to this payment journal voucher.
Project	Select the project linked to this payment (if applicable).
Payment Method	Select the payment method (Cash, Bank, Mobile Banking, etc.).
Credit Account	Select the credit account for the outgoing payment.
Center (Credit)	Select the cost/department center for the credit account (if applicable).
Transactions – Account	Select the ledger account for each transaction line.
Transactions – Center	Select the cost/department center for each transaction line.
Transactions – Amount	Enter the amount for each transaction line.
Transactions – Description	Add a note or remark for the transaction line.

6. Receive Journal Voucher

Field	Action
Date	Enter the voucher date.
Ref Voucher	Enter the reference voucher number (if applicable).
Party Type	Select the party type (Customer, Vendor, Employee, All).
Employee	Select the employee linked to this voucher (if Party Type = Employee).
Project	Select the project linked to this voucher (if applicable).
Payment Method	Select the payment method (Cash, Bank, Mobile Banking, etc.).
Receipt Book	Select the receipt book (if applicable).
Receipt Leaf	Enter the receipt leaf number (if applicable).
Debit Account	Select the account receiving the money (e.g., Bank, Cash).
Center (Debit)	Select the cost/department center for the debit account (if applicable).
Transactions – Account	Select the ledger account for each transaction line.
Transactions – Center	Select the cost/department center for each transaction line.
Transactions – Amount	Enter the amount for each transaction line.
Transactions – Description	Add a note or remark for the transaction line.

7. Custom Payment Journal Voucher

Field	Action
Date	Enter the journal voucher date.
Ref Voucher	Enter the reference voucher number (if applicable).
Project	Select the project linked to this voucher.
Payment Method	Select the payment method (Cash, Bank, Cheque, Mobile Banking, etc.).
Transactions – Budget Item	Select the budget item for the transaction line.
Transactions – Account	Select the ledger account for this transaction line.
Transactions – Center	Select cost/department center (if applicable).
Transactions – Party Type	Select party type (Customer, Vendor, Employee, Bank, All).
Transactions – Party	Select the specific party linked to the transaction line.
Transactions – Territory Rep.	Select territory/sales representative (if applicable).
Transactions – Debit	Enter the debit amount for this line.
Transactions – Credit	Enter the credit amount for this line.
Cheque Information – Account	Select the bank account used for the cheque.(if applicable)
Cheque – Bank	Select the bank name.
Cheque – Account Number	Enter the account number from which the cheque is issued.
Cheque – Cheque Book	Select the cheque book.
Cheque – Cheque Leaf	Select the cheque leaf number.
Cheque – Cheque Date	Enter the cheque date.
Cheque – Amount	Enter the cheque amount.

8. Custom Receive Journal Voucher

Field	Action
Date	Enter the journal voucher date.
Ref Voucher	Enter the reference voucher number (if applicable).
Project	Select the project linked to this voucher.
Payment Method	Select the payment method (Cash, Bank, Mobile Banking, etc.).
Transactions – Budget Item	Select the budget item for the transaction line.
Transactions – Account	Select the ledger account for this transaction line.
Transactions – Center	Select cost/department center (if applicable).
Transactions – Party Type	Select party type (Customer, Vendor, Employee, Bank, All).
Transactions – Party	Select the specific party linked to the transaction line.
Transactions –Territory Rep.	Select territory/sales representative (if applicable).
Transactions – Debit	Enter the debit amount for this line.
Transactions – Credit	Enter the credit amount for this line.

9. Receipt for Multi-Customer

Field	Action
Date	Enter the date of the receipt.
Amount	Enter the total received amount in BDT.
Payment Method	Select the method of payment (Cash, Bank, Mobile Banking, etc.).
Account Information – Account (Dr)	Select the debit account receiving the money
Party	Select the customer for this receipt line.
Date (Receipt Line)	Enter the receipt date for each customer line.
Amount (Receipt Line)	Enter the received amount for each customer line.
Collection Person	Select the person who collected the money for each line.
Receipt Book	Select the receipt book used for each line (if applicable).
Receipt Leaf	Enter the receipt leaf number for each line (if applicable).

10. Receipt for Multi-Customer (Fixed Account)

Field	Action
Date	Enter the date of the receipt.
Payment Method	Select the method of payment (Cash, Bank, Mobile Banking, etc.).
Debit Account	Select the fixed debit account receiving the money
Party	Select the customer for this receipt line.
Territory Rep.	Select the sales/territory representative for each line (if applicable).
Date (Receipt Line)	Enter the receipt date for each customer line.
Amount (Receipt Line)	Enter the received amount for each customer line.
Collection Person	Select the person who collected the money for each line.
Receipt Book	Select the receipt book used for each line (if applicable).
Receipt Leaf	Enter the receipt leaf number for each line (if applicable).

11. Receive Against Multiple SO

Field / Section	Description / Action
Date	Enter the voucher date.
Amount	Enter the total received amount in BDT.
Payment Method	Select the method of payment (Cash, Bank, Mobile Banking, etc.).
Party Type	Select the party type (Customer, Vendor, Employee, All).
Customer	Select the customer linked to this receipt.
Territory Rep.	Select the sales/territory representative for the customer.
Receipt Book	Select the receipt book used. (if applicable)
Receipt Leaf	Enter the receipt leaf number. (if applicable)
Budget Item	Select the specific budget item.
Total Expense	Shows total expense already used from the budget.
Debit Account	Select the account receiving the payment
Credit Account	Select the account to credit
Sale Invoices – Number	Select or enter the sales invoice number for which the payment is applied.

12. Cash Point Adjustment

Field	Action
Cash Point	Enter the current cash point balance.
Adjusted Point	Enter the points being adjusted.
Amount	Enter the monetary value of the adjusted points in BDT.
Payment Method	Select the payment method (Cash, Bank, etc.).
Ref Voucher	Enter the reference voucher number (if applicable).
Project	Select the project linked to this adjustment (if applicable).
Date	Enter the voucher date.
Customer	Select the customer linked to this adjustment.
Address	Enter or system auto-fills the customer’s address.
Description	Enter a short note for the adjustment.
Debit Account	Select the account to debit for this adjustment (e.g., Expense).
Credit Account	Select the account to credit for this adjustment (e.g., Cash, Petty Cash).
Total	Shows the total adjusted amount.