Standard Vouchers

Standard vouchers in PrismERP provide a clear and organized way to record financial transactions. They capture every payment, receipt, fund transfer, or internal adjustment accurately, ensuring all business transactions are properly documented.The four key vouchers—Payment, Receipt, Contra, and Journal—help maintain accuracy, transparency, and a complete audit trail. By using these vouchers, businesses can streamline accounting processes, reduce errors, and keep financial management straightforward and reliable.

1. Payment Voucher

Field	Description
Date	Enter the voucher date.
Amount	Enter the payment amount in BDT.
Payment Method	Select the method (Cash, Bank, Mobile Banking, etc.).
Party Type	Choose the party type (Vendor, Customer, Employee, All).
Vendor	Select the vendor linked to this payment.
Credit Account	Select the credit account for the outgoing payment.
Transactions-Account	Select the account for debit or credit entry. (Required when splitting receipt or adding multiple accounts)
Transactions – Debit	Enter the debit amount (if applicable).
Transactions –Credit	Enter the credit amount (if applicable).
Cheque – Account	Select the bank account used for the cheque. (Required if Payment Method is Bank / Cheque)
Cheque – Bank	Choose the bank name.
Cheque – Branch	Choose the bank branch.
Cheque – Cheque Book	Select the cheque book.
Cheque – Cheque Leaf	Select the cheque leaf number.
Cheque – Cheque Date	Enter the cheque date.
Cheque –Amount	Enter the cheque amount.

2. Receive Voucher

Field / Section	Description / Action
Date	Enter the voucher date.
Amount	Enter the received amount in BDT.
Payment Method	Select the method (Cash, Bank, Mobile Banking, etc.).
Party Type	Choose the party type (Customer, Vendor, Employee, All).
Customer	Select the customer linked to this receipt.
Debit Account	Select the debit account receiving the money (e.g., Cash, Bank).
Transactions – Account	Select the account for debit or credit entry. (Required when splitting receipt or adding multiple accounts)
Transactions – Debit	Enter the debit amount (if applicable).
Transactions – Credit	Enter the credit amount (if applicable).
Cheque – Account	Select the bank account receiving the cheque. (Required if Payment Method is Bank / Cheque)
Cheque – Bank	Choose the bank name.
Cheque – Branch	Choose the bank branch.
Cheque – Cheque No.	Enter the cheque number.
Cheque – Cheque Date	Enter the cheque date.
Cheque – Amount	Enter the cheque amount.

3. Contra Vouchers

Field / Section	Description / Action
Date	Enter the voucher date.
Amount	Enter the amount to transfer in BDT.
Payment Method	Select the method (Cash, Bank, Mobile Banking, e.g., Bkash).
Transaction ID	Enter the transaction reference number (Required for digital payment).
Party Type	Select the party type (Customer, Vendor, Employee, All).
Customer	Select the customer linked to this voucher (if Party Type = Customer).
Territory Rep.	Select the responsible sales/territory representative.
Address	Enter or system auto-fills the address.
Budget Item	Select the specific budget item.
Debit Account	Select the account receiving the money (e.g., Bank).
Credit Account	Select the account from which the money is taken (e.g., Cash, Bank).

4. Journal Voucher

Field	Action
Date	Enter the journal voucher date.
Ref Voucher	Enter reference voucher number (if applicable).
Project	Select the project linked to this journal entry.
Budget	Select the budget linked to this journal entry.
Transactions – Budget Item	Select the specific budget item for the transaction line.
Transactions – Account	Select the ledger account for this transaction.
Transactions – Center	Select cost/department center (if applicable).
Transactions – Party Type	Select party type (Customer, Vendor, Employee, Bank, All).
Transactions – Party	Select the specific party linked to the transaction.
Transactions – Territory Rep.	Select territory/sales representative (if applicable).
Transactions – Debit	Enter the debit amount for this transaction line.
Transactions – Credit	Enter the credit amount for this transaction line.