Expense Tracking

Expense Tracking in PrismERP helps record and monitor all types of organizational spending. Every expense, whether it’s for operations, projects, or miscellaneous costs, is captured through vouchers that include details like date, amount, department, project, and vendor. Vouchers can be submitted for approval, so managers can verify and authorize expenses before they are processed.

Cash payments are tracked in the cashbook, while requests for funds and internal transfers are managed through fund requisition and fund transfer. Vendor payments, reimbursements, or bills are linked to Accounts Payable, and all entries are posted automatically in the ledger and journal. Budgets help track spending limits, and supporting documents like invoices or receipts are attached through financial documents. Expenses related to assets are recorded in Enterprise Asset, and deposits or security-related payments are handled via Security Deposit.