Expense Tracking

Expense Tracking in PrismERP is used to record and monitor all types of organizational spending within the system. It covers operational expenses, project-related costs, and other day-to-day expenditures that occur across different departments. Each expense is recorded through vouchers that include key details such as date, amount, department, project, vendor, and reference information.Expense vouchers follow an approval process where the submitted entries are reviewed before being processed further. Each record is stored with complete transaction details so that all expense activities remain properly documented and can be checked whenever needed.

Cash expenses are handled through the cashbook, where every cash transaction is entered with relevant references and supporting information. Fund-related activities are managed separately through fund requisition for requesting money and fund transfer for moving funds between accounts or departments.Expenses related to vendors, reimbursements, and external bills are linked with Accounts Payable. These entries are posted into the accounting system and reflected in the general ledger and journal according to the configured accounting structure and posting rules.The system also includes budget tracking, where expenses are recorded against assigned budget limits for departments, projects, or cost centers. Each expense is connected to its respective financial allocation within the organization.

Supporting documents such as invoices, bills, and receipts can be attached to each expense entry through the financial documents section. These files remain linked with the voucher for reference and verification whenever required.Expenses related to assets, such as purchases or maintenance activities, are recorded under the Enterprise Asset module. Security-related payments like deposits are managed through the Security Deposit section. Each category follows its own process within the system depending on the type of transaction.All expense records are maintained in a structured format with proper accounting integration. Every financial movement is recorded within PrismERP and connected with relevant operational and accounting modules for consistent tracking and reporting across the organization.