PO-wise Payment with Aging

PO-wise Payment with Aging in PrismERP is used to track payments made against each purchase order and keep a clear view of what is still unpaid. Each purchase order is treated separately, and every payment related to that order is linked directly to it. The system records the original payable amount, the payments made over time, and the remaining balance after each transaction.Along with payment tracking, the system calculates aging for unpaid or partially paid amounts. Aging refers to how long a balance has remained outstanding after the purchase or invoice date. These outstanding amounts are grouped into ranges such as 0–30 days, 31–60 days, and 61+ days. The system updates this automatically whenever a payment or adjustment is recorded against the purchase order, so the aging always reflects the latest status.

Each purchase order carries its own payment history, including supplier details, PO reference, voucher numbers, transaction dates, and payment entries. When payments are made in parts, each entry is added under the same PO and the remaining balance is adjusted accordingly. This helps keep the full payment timeline connected in one place.The aging calculation is based on the outstanding balance and the original transaction date. Every PO is evaluated individually, and only the unpaid portion is considered when calculating aging. If a partial payment is made, the system updates both the remaining amount and its aging category based on the new balance.

This setup keeps PO-level payment information organized in a way that reflects how payments move from the time of purchase to final settlement. It shows the current position of each supplier’s outstanding amounts and how long each portion has remained unpaid, based on actual recorded transactions within the system.