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PO-wise Payment with Aging

Tracks Payments Against Purchase Orders, Showing Overdue Durations​

The PO-wise Payment with Aging feature in PrismERP provides a detailed view of payments made against each purchase order, along with an aging analysis that highlights overdue payments. This functionality is essential for effective cash flow management, vendor relationship monitoring, and ensuring timely settlements.

What is PO-wise Payment with Aging?​

PO-wise Payment with Aging is a financial tracking tool that links payments directly to specific purchase orders (POs). It monitors the status of each PO’s payment lifecycle, records partial and full payments, and calculates the aging period—indicating how long a payment has been overdue. This granular visibility helps organizations manage liabilities and optimize vendor payments.

Key Features​

  • Detailed Payment Tracking
    Monitor payments applied to each purchase order, including partial payments and outstanding balances.

  • Aging Analysis
    Automatically calculate the age of unpaid or partially paid POs, categorizing them by overdue duration (e.g., 0-30 days, 31-60 days, 61+ days).

  • Real-Time Payment Status
    Access up-to-date information on the payment status of all active purchase orders.

  • Vendor-wise Payment Summary
    Summarize PO payments by vendor to identify outstanding liabilities and prioritize settlements.

  • Alerts and Notifications
    Set up reminders for overdue payments to improve on-time payment performance.

  • Integration with Accounts Payable
    Link PO payments with vendor invoices and the accounts payable ledger for seamless reconciliation.

  • Customizable Reporting
    Generate detailed aging reports and dashboards to support financial analysis and audit requirements.

Who Should Use PO-wise Payment with Aging?​

  • Finance and Accounts Payable teams managing vendor payments
  • Procurement departments monitoring purchase order fulfillment and payments
  • Treasury and cash management professionals controlling disbursement schedules
  • Audit and compliance officers verifying payment accuracy and timeliness

PrismERP’s PO-wise Payment with Aging feature empowers organizations to maintain financial discipline, optimize vendor payments, and improve overall working capital management.

Request a demo today to learn how this feature can streamline your purchase order payment tracking and aging analysis.