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Cheque Book Management

Cheque book management is a process to manage different cheque books from the application. This includes cheque payments, receipts, issues, addition of cheque books, etc. This helps maintain proper cheque procedures and accounting from the system. Even the bank reconciliation process related to cheque payment or receipt can be maintained.

1) Cheque Payment​

Cheque payment records and generating from the application to the vendor.

Cheque New Cheque Payment

Following information fields need to be filled up for completing the action:

  • Date: Date of payment entry
  • Amount: Automatically generated when the cheque information is filled up
  • Branch: Assigned branch from where the cheque is generated
  • Party Type: Type of party receiving payment (typically vendors)
  • Party: Name of the party
  • Account Information: Debit account will always be accounts payable
  • Cheque Information: Details of the payment, including credit account (bank), bank name, cheque book number, cheque leaf number, cheque date, cheque amount, and project (if applicable)

After generating the cheque payment, a voucher (CPV-xxx) will be created. Initially, the payment will be in pending status until completion for accounting entry.

2) Issued Cheque​

Cheque Issued Cheque

This section lists all cheque payments with full details, including their status (pending, complete, or closed). This allows tracking and reviewing past cheque payments. You can also tag a particular purchase order (PO) with a specific cheque payment voucher (CPV-xxx).

3) New Cheque Receipt​

Cheque New Cheque Receipt

Receiving cheques from customers or clients and generating records within the application to track received cheques.

  • Receive Date: Date of receiving the cheque
  • Cheque in Hand Account: Default account (usually bank) receiving the cheque
  • Branch: Assigned branch for receiving the cheque
  • Cheque Information: Includes party details, cheque details, cheque amount, salesperson handling the cheque

After completing all required fields, a voucher (CRV-xxx) is generated. The status remains pending until marked as received and processed for financial transactions.

4) Cheque Book Management​

Cheque Add Cheque Books

The application allows managing cheque books, assigning cheque leaves (pages), and setting prefixes.

  • Cheque Book No: Serial number for identifying the cheque book
  • Bank Account: Name of the bank for the cheque book
  • Account Number: Bank account number
  • Bank Name: Name of the bank
  • Branch: Assigned branch
  • Issue Date: Date of issuing/creating the cheque book
  • Leaf Prefix: Prefix for identifying cheque pages
  • First Cheque No: First page number of the cheque book
  • Number of Leafs: Total pages in the cheque book
  • Last Cheque No: Last page number of the cheque book

Once all fields are filled, a cheque book is created and can be checked in the list.

5) Cheque Book List​

Displays all created cheque books managed within the application.

  • Left Side: Search filter for searching cheque books by cheque book number, account number, bank, or branch
  • Right Side: Shows cheque leaves (pages) of a selected cheque book, along with voucher information, amount, party details, and usage status