Employee-wise Requisition
Monitor and Manage Every Employee’s Requisition Activity with Accuracy and Transparency
In growing organizations, tracking who is requesting what—and why—is essential for accountability, budgeting, and smooth operations. PrismERP’s Employee-wise Requisition feature offers a structured way to record, categorize, and monitor requisitions submitted by individual employees, helping management control expenses, allocate resources efficiently, and reduce redundancy.
What is Employee-wise Requisition?
The Employee-wise Requisition functionality allows each requisition request—whether for funds, materials, travel, or equipment—to be linked directly to a specific employee profile in PrismERP. This provides a clear record of who is requesting resources, the frequency and purpose of their requests, and the approval status of each one.
It creates a transparent and centralized system that is especially valuable for organizations managing a distributed workforce or large departments.
Key Features of Employee-wise Requisition
Individual Employee Linkage
Each requisition is automatically connected to the requester’s employee ID, department, and designation.
Multi-Type Requisition Support
Supports various requisition categories—such as fund requisition, inventory, tools, travel advances, or office supplies.
Approval Workflow Integration
Automates multi-level approval routes based on employee role, department, or budget authority, ensuring compliance and efficiency.
Requisition History & Audit Trail
Maintain a full chronological history of requisitions submitted by each employee, including comments, status changes, and approvals.
Policy-Based Limits and Validation
Enforce spending limits and resource request caps based on roles, departments, or projects to prevent overspending or misuse.
Document Attachments
Allow employees to attach quotations, vendor lists, memos, or justifications for better evaluation during approval.
Real-time Tracking & Notifications
Keep employees and managers informed of requisition status updates—approved, rejected, or pending—through alerts and dashboards.
Comprehensive Reporting
Generate employee-wise requisition reports to analyze request patterns, compare department usage, or prepare audit documentation.
Why Employee-wise Requisition is Important
✅ Improves accountability by assigning responsibility to the requesting employee.
✅ Supports budget tracking at both individual and departmental levels.
✅ Simplifies auditing and reviews with clear, traceable records per employee.
✅ Enhances transparency in fund and resource utilization across the organization.
✅ Speeds up approvals with predefined, automated workflows.
✅ Reduces errors and duplication by keeping all requisitions centralized and employee-linked.
✅ Supports HR & Finance coordination for operational efficiency and cost control.
Integrated with Key PrismERP Modules
Human Capital Management (HCM): Syncs with employee data, roles, and departments.
Fund Requisition: Enables fund requests tied to specific employees and purposes.
Inventory & Procurement: Facilitates requisition of physical assets or consumables by individual users.
Accounts & Budgeting: Tracks the financial impact of each employee’s approved requisitions.
Ideal For:
- Large enterprises with multiple departments and hierarchical approvals
- Government and NGO organizations needing staff-level fund/resource tracking
- Manufacturing and construction businesses with field-level resource requirements
- Corporate offices managing travel, event, or department-wise requisitions
- Educational institutions, healthcare, and public sector bodies
Bring Clarity and Control to Your Requisition Process
With Employee-wise Requisition in PrismERP, your organization gains a structured and traceable method to manage internal resource requests—reducing miscommunication, avoiding redundancy, and ensuring responsible usage.
Request a Demo to see how PrismERP can help you track requisitions by employee and improve operational control.