Purpose-Based Fund Requisition

Purpose-based Fund Requisition in PrismERP allows employees and departments to submit fund requests based on specific purposes such as project activities, travel, training, office supplies, maintenance work, or emergency requirements. Each requisition is created by clearly defining the reason for the request along with the amount needed for that particular purpose. This helps ensure that every request is recorded with proper context inside the system.When creating a requisition, users enter details such as the requested amount, the purpose of the fund, supporting documents, and the expected date of usage. Supporting attachments can include quotations, invoices, approval notes, or any other documents relevant to the request. These details are stored along with the requisition to maintain a complete record of why the fund is being requested.

Each purpose-based requisition is linked to the employee or department that created it. This allows the system to categorize and track requests according to different operational needs across the organization. The purpose field plays a key role in identifying how and where the funds are intended to be used.After submission, the requisition follows the standard approval workflow where authorized users review the request. Depending on the evaluation, the requisition may be fully approved, partially approved, or kept pending. All approval actions are recorded within the system to maintain a complete history of the request lifecycle.

The system also allows users to view requisitions based on their purpose category. This helps in organizing financial requests across different operational areas such as projects, travel, training, or other defined purposes. Each requisition remains stored with its full details, including purpose, amount, and attachments, ensuring that the information is always available for reference and review.Purpose-based tracking helps maintain structured financial records within PrismERP by grouping fund requests according to their intended use across different departments and activities.