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Late Management

The Late Management feature in PrismERP helps organizations track, control, and penalize employee late arrivals based on defined attendance rules. It ensures accountability, maintains discipline, and links lateness directly with payroll or absence deductions as per company policy. This module works in coordination with Attendance, Leave, and Payroll, applying defined late rules for salary calculation or disciplinary tracking.

Key Features of Late Management​

  • Late Limit Configuration: Set organization-wide or shift-specific grace periods and maximum late limits.

  • Late Adjustment Application (ESS/Admin): Employees or HR can submit a justification or request to adjust late entry.

  • Automatic Late Detection: Based on shift start time vs. actual punch-in time.

  • Late Reporting: Detailed late reports by employee, department, and date.

  • Late Deduction Policy:

    • Deduct based on time (e.g., minutes/hours).
    • Convert late days (e.g., 3 days late = 1 full-day absence).

  • Payroll Integration: Late penalties reflected in salary through auto adjustments or absence marking as per organization policy.

How to Use This Feature in PrismERP​

A. Late Limit Configuration​

  • Define "Late In Time", Grace Period (minutes), and Late Mark After (minutes) per shift.
  • Can be unique per shift (e.g., General/Day/Night).

Late Limit Configuration

B. Late Adjustment Application (ESS or Admin Panel)​

  • Add Dynamic Reason
  • Employees submit reason and date of late entry.
  • Admin or Supervisor approves/rejects.
  • Approved late entries are excluded from late count in reports and payroll.

Late Adjustment Application

C. Late Attendance Reporting​

  • Daily/Monthly late report by employee.
  • Shows total late minutes, days, adjustment status.
  • Can be exported or filtered by department, location, or date.

Late Attendance Reporting

D. Late Deduction Policy Configuration​

  • Option: “X Late Days = 1 Absent Day” (e.g., 3 late = 1 absent).

Late Deduction Policy Configuration

  • Choose deduction type: Salary deduction, leave deduction, or mark absent.
  • Deduction reflected in Payroll as per policy.

Late Deduction Policy Configuration2

Payroll Integration​

During payroll processing, system automatically:

  • Applies absence or deduction for excessive late days.
  • Applies approved late adjustments as exceptions.

Payroll Integration