Attendance Management
Attendance Management in PrismERP covers the complete process of recording, processing, and maintaining employee attendance data within the system. It brings together multiple sources of attendance, including biometric devices, manual entry, and uploaded files, ensuring that all employee punch records are captured in a structured format. The system stores in-time and out-time information and uses it to calculate key attendance details such as total working hours, late arrival, early exit, overtime, and shift-wise attendance records.
Users can view attendance in different formats such as daily timesheets, device-wise data, and summary views, depending on their requirement. These views allow attendance to be checked for all employees at once or filtered by specific criteria such as branch, department, section, employee, or date range. Attendance records can also be reviewed before final posting, where users verify and confirm the data to ensure accuracy in the system.
The system supports both automated and manual attendance processing. Device data can be read directly into the system, while manual entries can be made when required for specific cases. Uploaded attendance files are also processed and converted into system records. Once processed, attendance data can be posted, making it part of the official records for reporting and further calculations.
Attendance adjustments are also part of the process, where late arrivals and early departures can be corrected based on valid reasons. These adjustments follow defined rules and policies to ensure consistent handling across the organization. The system also includes configuration options that determine how repeated attendance deviations are calculated and converted into absence.
In addition to daily attendance processing, overtime records are maintained separately, where extra working hours are recorded and managed. Batch updates and individual entries allow flexibility in handling OT data for employees. All attendance-related activities are organized within their respective lists, where users can search, filter, and manage records based on different statuses and conditions.