Movement Register

Movement Register in PrismERP allows tracking and managing all employee movements efficiently. Users can add and maintain modes of travel, define purposes of visit, and submit movement register applications with detailed information. The system supports batch entries, assigns charging codes, and captures conveyance details. Movement applications can be viewed, recommended, approved, rejected, or cancelled, while comprehensive filters and reports enable easy monitoring and management of employee movements.

Add Mode of Travel

Field	Action
Mode of Travel Name	Enter the name of the mode of travel (e.g., Bus, Air, Train, Car).

Mode of Travel List – Actions

Field	Action
Add	Add a new mode of travel directly from the list.
Edit	Edit an existing mode of travel.
Delete	Delete a mode of travel from the list.

Add Movement Register Purpose

Field	Action
Reasons	Enter the purpose of the visit.
Reason Type	Select the type/category of the reason.

List of Movement Register Purpose – Actions

Field	Action
Reasons	View the purpose of the visit and the category of reason.
Add	Add a new purpose of visit directly from the list.

Add Movement Register Application

Field	Action
Movement Register Information
Branch	Select the branch from which the movement request is being submitted.
Division	Select the employee’s division.
Department	Select the relevant department.
Section	Select the section under the department, if applicable.
Sub Section	Select the sub section under the selected section, if applicable.
Floor	Select the floor where the employee is assigned.
Employee	Select the employee for whom the movement register application is created.
Application Details
App. Date	Select the application submission date.
From	Select the start date of the movement.
To	Select the end date of the movement.
Mode of Travel	Select the mode of travel for the movement.
Purpose of Visit	Select the purpose of the visit from the predefined list.
Start Time	Enter the start time of the movement.
End Time	Enter the end time of the movement.
Reason	Enter a brief reason describing the movement purpose.
Not Return	Enable this option if the employee will not return on the same day.

Batch Movement Register Application

Field	Action
Branch	Select the branch for which the movement is recorded.
Division	Select the division of the employee.
Department	Select the department of the employee.
Section	Select the section under the department.
Sub Section	Select the sub-section under the section, if applicable.
Floor	Select the floor where the employee is assigned.
Employee	Select the employee for whom the movement register is being applied.
App. Date	Enter the application date for the movement.
From	Select the start date of the movement.
To	Select the end date of the movement.
Place	Enter the place/location of the visit or movement.
Start Time	Enter the start time of the movement.
End Time	Enter the end time of the movement.
Purpose of Visit	Select the purpose of visit from predefined reasons.
Charging Code	Enter the applicable charging code for the movement.
Conveyance Bill	Enter the conveyance bill number, if applicable.
Mode of Travel	Select the mode of travel used.
Comment	Add any additional remarks regarding the movement.

Movement Register Application List – Search & Actions

Field	Action
Employee	Filter applications by selecting an employee.
Branch	Filter applications by branch.
Division	Narrow down the list by division.
Department	Filter records based on department.
Section	Filter applications by section.
Sub Section	Filter applications by sub section.
Floor	Filter applications based on floor.
Employee ID	Search applications using the employee ID.
From	Select a start date to view applications from a specific date.
To	Select an end date to view applications up to a specific date.
MultiCode	Search applications using application or reference code.
Gate Check Status	Filter applications based on gate check-in or check-out status.
Status	Filter applications by current status such as Applied or Approved and update status as needed.
Add	Add a new movement register application directly from the list.

Movement Register Application Details View

Field	Action
Details View	View and edit movement register application details.
Recommend	Recommend the movement register application for approval.
Recommend & Approve	Recommend and approve the movement register application.
Reject	Reject the movement register application with remarks.
Cancel	Cancel the movement register application.
Report	Generate and download movement register reports in multiple formats.