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Overview Shift Swap Management

Shift Swap is a self-service and administrative tool in PrismERP’s Attendance module that allows employees or supervisors to exchange scheduled shifts between employees for a specific date. This ensures operational continuity while accommodating individual needs.

Key Features​

  • Swap shifts between employees within same department/section
  • Department & branch-level filtering
  • Shift-wise swap validation
  • Logs for audit tracking
  • Workflow or approval-based submission (optional)
  • Integrated with Attendance & Payroll for accurate tracking

How This Helps You​

Shift Swap provides flexibility for managing dynamic workforce schedules, especially in industries requiring continuous shift-based operations. It helps:

  • Minimize absenteeism due to shift unavailability
  • Maintain fair workload distribution
  • Reduce manual rescheduling burden on HR/Admin
  • Ensure seamless coordination among employees with transparent digital records

How to Use This Feature in PrismERP​

Step-by-step Process​

  • Go to the "New Swap Application" page
  • You can filter employees by Branch, Department, Sub Department, Section
  • Select Employee
  • Choose the employee requesting the swap
  • Set Swap Date
  • Choose the specific date for which shift swapping is required
  • Current Shift
    This auto-fills the employee's current shift
  • Swap Shift
    Select the new shift that employee wants to switch to
  • Swap Employee
    Choose the employee with whom the shift will be swapped
  • Save
    Click Save to submit the request

The shift swap will take effect after admin approval if workflow is enabled.

New Swap Application