Employee Addition

In PrismERP, users can add a new employee from the HCM module. This action allows entering all relevant information to create a complete employee record, including identity, contact details, employment data, banking information, emergency contacts, and department assignments. Once all fields are completed and Save is clicked, the new employee appears in the Employee List for immediate access.

Users can search and filter employees by branch, designation, department, or employment type to quickly locate a specific record. The system also supports adding multiple employees at once and batch editing existing records. Additional features include sending signup emails, exporting card information, generating reports, and importing training records, ensuring that employee information is complete, organized, and ready for further management.

Clicking on a newly added employee opens the Detail View, where users can manage all aspects of the employee’s profile, including qualifications, payroll, leave, ledgers, insurance, assigned assets, and public information. Users can update, track, and print the full employee profile whenever needed.

Add New Employee

Field	Action
Name	Enter the employee’s full official name as per legal or organizational records.
Nickname	Enter a short or familiar name for internal or informal use.
Employment Type	Select the employment type such as Intern, Permanent, or Contractual.
Code	Enter or auto-generate a unique employee identification code.
Birth Certificate No.	Enter the official birth certificate number for record-keeping purposes.
E-TIN	Enter the employee’s electronic tax identification number if applicable.
Place of Birth	Enter the employee’s place of birth as per official documents.
Phone	Enter the primary contact phone number of the employee.
Date of Birth	Select the employee’s date of birth from the calendar.
National ID	Enter the employee’s national identification number.
AD Username	Enter the Active Directory username if system login integration is used.
Alt. Phone	Enter an alternative phone number for additional contact.
Mobile	Enter the employee’s primary mobile number for communication.
Alt. Mobile	Enter an alternative mobile number if available.
Email	Enter the primary email address of the employee.
Alt. Email	Enter an alternative email address for backup communication.
Payslip Email	Enter the email address where payslips will be sent regularly.
Marital Status	Select the employee’s marital status from the available options.
Gender	Select the employee’s gender from the available options.
Father	Enter father’s full name.
Mother	Enter mother’s full name.
Religion	Select the Religion of the employee
Country	Select the residing country of the employee
Blood Group	Select the blood group .
Number of Children	Enter a number of children if any.
Weight & Height	Enter weight and height information if applicable.
Doctor Recommendation	Enter if there is any doctor recommendation for this employee.
Language	Select the language of the employee.
Reference	Enter any reference details such as referral source or recommending person details.
Present Address-Country	Select the country where the employee currently resides (e.g., Bangladesh).
Present Address-Division	Select the administrative division of the present address.
Present Address-City	Select the city corresponding to the present address.
Present Address-Thana	Select the thana or upazila of the present address.
Present Address-Address	Enter the complete present address with necessary details.
Permanent Address	Enable this option to automatically copy the present address into permanent address fields. If different fill in the fields separately..
Emergency Contact-Name	Enter the full name of the emergency contact person.
Emergency Contact-contact	Enter the relationship of the contact person with the employee.
Emergency Contact-phone	Enter the primary phone number of the emergency contact.
Emergency Contact-alternate phone	Enter an alternative phone number if available.
Emergency Contact-email	Enter the email address of the emergency contact person.
Emergency Contact-address	Enter the complete address of the emergency contact.
Bank	Select the bank where the employee holds an account.
Account Name	Enter the account holder’s name as registered with the bank.
Customer ID	Enter the bank’s customer identification number if applicable.
Bank Branch	Select the specific branch of the bank.
Branch Routing Number	Enter the official routing number of the selected bank branch.
Acc. Opening Date	Select the date when the bank account was opened.
Acc. Number	Enter the bank account number accurately.
Card Number	Enter the associated debit or credit card number if required.
Description	Enter any additional notes or remarks related to the account.
Offer Date	Select the date when the employment offer was issued.
Joining Date	Select the employee’s official joining date in the organization.
Appointment Date	Select the formal appointment date as per company records.
Probation Period	Enter the duration of the probation period in months.
Probation End Date	Select or verify the calculated end date of the probation period.
Confirmation Date	Select the date when the employee is confirmed as permanent.
Paid upto	Select the date up to which salary has been processed if applicable.
Release Date	Select the employee’s release or exit date if applicable.
Liability Update	Select the date when any liabilities were last updated.
Notice Period Days	Enter the required notice period duration in days.
Accommodation	Select accommodation or housing benefits assigned to the employee.
Employee Session	Select the applicable employee session or working cycle.
Branch	Select the branch where the employee is assigned.
Designation	Select the official job designation of the employee.
Op. Designation	Select the operational designation if it differs from the official one.
Variable Pay Item	Select applicable variable pay components such as bonuses or incentives.
Employee Level	Select the employee’s level within the organizational hierarchy.
Supervisor	Select the immediate supervisor responsible for the employee.
Manager	Select the reporting manager overseeing the employee.
Salary Payment Unit	Select the unit responsible for processing salary payments.
Category	Select the category of employment such as permanent or contractual.
Description	Enter any additional remarks or notes related to employment details.
Department	Select the main department where the employee is assigned.
Sub Department	Select the specific sub-division under the main department.
Section	Select the section or unit within the department.
Floor	Select the physical floor or location of the employee’s workspace.
Holiday Policy	Select the holiday policy applicable to the employee.
Head Office Holiday	Enable if head office holiday rules apply to the employee.
Leave Policy	Select the leave policy assigned to the employee.
Head Office Leave Policy	Enable if head office leave policy is applicable.
Shift	Select the working shift schedule assigned to the employee.
Payscale	Select the applicable payscale structure for the employee.
Pay Grade	Select the corresponding pay grade within the payscale.
Override Payroll Items	Enable or disable manual override of default payroll components.
Payroll Schedule	Select the schedule for salary processing such as monthly or bi-weekly.
Amount Taxable	Enter the percentage or amount of income that is subject to taxation.
% Possible Confirmation Pay-Scale	Enter the percentage of salary applicable after confirmation.
User Information	Set up user account details to enable system access for the employee if required.

After entering all employee information and clicking Save, the newly created employee will appear in the Employee List. Users can search and filter using different criteria such as branch, designation, department, or employment type to quickly find the employee they need. The module also supports adding multiple employees at once and batch editing existing records, making it easier to manage larger teams. Users can send signup emails to provide system access, export card information for administrative use, generate reports for analysis, and import employee training records to maintain a complete profile of employee development.

Clicking on an employee’s name opens their Detail View, where users can manage all aspects of the employee’s profile. This includes personal information, qualifications, payroll details, leave records, ledgers, insurance information, assigned assets, and public information. Users can update, review, and track all employee-related activities in one centralized location, and they can also print the full employee profile whenever needed.